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Legal Assistant

Costa Mesa, CA Hybrid Full-time
  • Job Title: Legal Assistant
  • Location: Costa Mesa, CA
  • Job Type: Full-Time
  • Department: Legal
  • Reports To: Legal Analyst

Job Summary

We are seeking a highly organized and detail-oriented Legal Assistant to join our legal team in Costa Mesa, CA. This full-time position will support the Legal Analyst by handling a variety of administrative and legal tasks. The ideal candidate has a strong understanding of legal processes, excellent communication skills, and the ability to thrive in a fast-paced legal environment.

As a growing company, we are expanding our legal team and looking for dedicated professionals who are eager to grow with us and contribute to building efficient, high-quality legal operations.

Key Responsibilities

  • Prepare, proofread, and format legal documents including correspondence, pleadings, contracts, subpoenas, and discovery materials
  • Organize and maintain legal files, both physical and electronic, in accordance with company and legal standards
  • File documents with state and federal courts and other agencies as required
  • Coordinate meetings, depositions, and court appearances; manage legal calendars and deadlines
  • Conduct basic legal research and summarize findings as directed by the Legal Analyst
  • Handle client communications professionally, including scheduling and follow-up
  • Maintain confidentiality of sensitive information at all times
  • Assist with case preparation, including assembling exhibits, witness lists, and other documentation

Qualifications

  • High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred
  • Legal Assistant or Paralegal certification is a plus
  • 1–3 years of legal administrative experience preferred
  • Familiarity with California legal procedures and filing systems strongly preferred
  • Proficiency in Microsoft Office Suite and legal practice software (e.g., Clio, MyCase, or similar)
  • Strong writing, proofreading, and verbal communication skills
  • Excellent organizational skills with keen attention to detail
  • Ability to prioritize and manage multiple tasks under tight deadlines

Working Conditions

Based in Costa Mesa, CA (on-site, with potential for hybrid work depending on performance and team needs)

Occasional overtime may be required

Salary & Benefits

  • Competitive salary commensurate with experience
  • Health, dental, and vision insurance
  • Paid time off and holidays
  • 401(k) retirement plan
  • Training and professional development opportunities

Job description provided by HR MGMT 10.
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