Accounts Payable Clerk II

The Carolina Inn, a Hyatt property, is seeking a detail-oriented, organized, and motivated Accounts Payable Clerk II to join our Finance team. This position is responsible for executing the accounts payable cycle, ensuring accurate and timely invoice processing, vendor account reconciliation, payment execution, and compliance with Hyatt financial policies and procedures.

The Accounts Payable Clerk II plays an essential role in maintaining accurate financial records, supporting month-end closing activities, and ensuring the smooth and efficient operation of the Accounting Department. The ideal candidate demonstrates strong attention to detail, excellent organizational skills, and a commitment to providing exceptional service to internal colleagues and external business partners.

Essential Duties and Responsibilities

Accounts Payable & Invoice Processing

• Receive, review, code, and process vendor invoices accurately and in a timely manner, ensuring compliance with Hyatt accounting policies, contractual terms, and established payment schedules.
• Verify invoice accuracy, appropriate approvals, supporting documentation, and proper general ledger account coding prior to processing.
• Review vendor statements, reconcile supplier accounts, investigate discrepancies, and resolve outstanding balances.
• Monitor accounts payable aging and outstanding invoices to ensure timely payment and prevent duplicate or late payments.
• Coordinate and execute vendor payments in accordance with established internal controls and payment procedures.
• Maintain organized and accurate accounts payable records, including invoices, payment documentation, and vendor correspondence.

Financial Reporting & Month-End Support

• Assist with month-end and year-end closing procedures, including the identification and preparation of expense accruals.
• Research and resolve invoice discrepancies, outstanding liabilities, and general ledger coding issues.
• Support the reconciliation of accounts payable balances and related general ledger accounts.
• Assist the Director of Finance and Accounting team with accounts payable reporting, audit requests, and financial reconciliations.
• Ensure accurate expense recognition and proper allocation of costs across hotel departments.

Vendor Relations & Department Collaboration

• Serve as a primary point of contact for vendors regarding invoice inquiries, payment status, account discrepancies, and outstanding balances.
• Build and maintain professional relationships with vendors and hotel department leaders to facilitate timely issue resolution.
• Collaborate with Purchasing, Receiving, Food & Beverage, Engineering, and other hotel departments to ensure proper invoice approvals and accurate expense allocations.
• Follow up with department leaders regarding missing invoices, purchase orders, receiving documentation, and outstanding approvals.
• Provide responsive and professional service to internal colleagues and external business partners.

Accounts Payable Compliance & Process Improvement

• Maintain accurate, confidential, and organized financial records in accordance with Hyatt policies and record retention requirements.
• Ensure compliance with established accounting procedures, internal controls, and applicable financial regulations.
• Identify opportunities to improve accounts payable workflows, strengthen internal controls, and increase processing efficiency.
• Support the implementation of process improvements to enhance invoice accuracy, payment timeliness, and vendor account management.
• Perform additional accounts payable and accounting-related duties as assigned by the Director of Finance.

We offer excellent benefits

• 12 free room nights after 90 days of service, Discounted and Friends & Family Room Rates upon hire
• Medical, Prescription, Dental and Vision Insurance after 30 days of employment
• 401K with company match
• Paid Vacation, sick days, new child leave and personal day
• Paid Family Bonding Time (8 weeks, primary caregiver; 2 weeks, supportive caregiver) and Adoption Assistance
• Tuition Reimbursement

·50% discount in Crossroads

• 20% discount in gift shop (exception: jewelry, UNC items, alcohol)
• Employee Stock Purchase Plan

• ·Discounts at various retailers – Apple, AT&T, Verizon, Headspace and many more
• All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
• To view additional hotel job opportunities visit http://hyatt.jobs.

Experience & Education

• Minimum of two years of experience in Accounts Payable, Accounting, or a related finance function is highly desirable.
• Previous experience in a hotel, hospitality environment, or similar high-volume accounting operation is highly desirable.
• Experience with invoice processing, vendor account reconciliations, payment processing, and month-end closing procedures.
• High school diploma or equivalent required; additional coursework or a degree in Accounting, Finance, or Business Administration preferred.

Technical Skills

• Proficiency in Microsoft Office applications, particularly Excel, Outlook, and Word.
• Experience with Oracle or comparable enterprise resource planning (ERP) and accounting systems preferred.
• Ability to accurately process and reconcile financial transactions.
• Working knowledge of general ledger coding, expense accruals, and basic accounting principles.
• Strong analytical, reconciliation, and problem-solving skills.
• Ability to learn and navigate hotel accounting and purchasing systems.

Professional Skills & Attributes

Exceptional attention to detail, accuracy, and financial accountability.

Strong organizational and time-management skills with the ability to prioritize competing deadlines.

Excellent verbal and written communication skills.

Demonstrated ability to handle confidential financial information with professionalism and discretion.

Ability to work independently while contributing to a collaborative team environment.

Strong customer service mindset with a commitment to supporting hotel colleagues and vendor partners.

Ability to adapt to changing priorities in a fast-paced hospitality environment.

Commitment to maintaining high ethical standards, internal controls, and compliance with company policies.

Why Join The Carolina Inn?

At The Carolina Inn, we take pride in delivering exceptional hospitality while fostering a collaborative and supportive workplace. As part of Hyatt, our colleagues are encouraged to grow professionally, contribute to the success of the hotel, and embrace Hyatt's purpose of caring for people so they can be their best.

The Accounts Payable Clerk is an important member of our Finance team, helping ensure the financial accuracy, operational efficiency, and continued success of this historic property.

The duties and responsibilities outlined in this job description are intended to describe the general nature and level of work performed in this position. They are not intended to be an exhaustive list of all responsibilities, duties, or qualifications. Additional accounts payable and accounting-related duties may be assigned based on the operational needs of the hotel.

Hyatt is an equal opportunity employer committed to fostering an inclusive workplace.