Payroll Specialist

• We are looking for an experienced Payroll
• Specialist to independently manage end-to-end payroll for 1,000+ employees
• across India. The role requires strong hands-on expertise in payroll
• processing, statutory compliance, payroll taxation, reconciliation, statutory
• filings, maintenance of mandatory registers, and payroll audits.
• The ideal candidate should be
• capable of owning the complete payroll cycle—from validating employee inputs
• and attendance data to salary disbursement, statutory remittances, returns,
• reconciliation, and audit readiness—while ensuring accuracy, confidentiality,
• and compliance with applicable Indian labour and payroll regulations.
• Key Responsibilities.

End-to-End Payroll Management

• Own and execute monthly payroll processing for 500+
• employees with a strong focus on accuracy and timely closure.
• Validate payroll inputs including new joiners,
• exits, attendance, leave, LOP, salary revisions, promotions, incentives,
• bonuses, arrears, reimbursements, deductions and other variable
• components.
• Calculate monthly earnings and deductions including
• Basic, HRA, allowances, incentives, overtime, arrears, LOP and recoveries.
• Manage Full & Final (F&F) settlements,
• leave encashment, notice-period recovery/payments, gratuity and other
• separation-related payments.
• Perform pre-payroll and post-payroll validations
• and variance analysis before payroll sign-off.
• Prepare bank advice/payment files and coordinate
• timely salary disbursement.
• Generate and distribute payslips and other
• payroll-related employee documents.
• Maintain payroll calendars, checklists and
• maker-checker controls to ensure timely payroll closure.

Statutory & Payroll

Compliance

• Ensure payroll complies with applicable Indian
• labour, employment, social-security and taxation requirements.
• Manage compliance relating to Provident Fund
• (PF/EPF), ESI, Professional Tax (PT), Labour Welfare Fund (LWF), TDS and
• other applicable payroll-related statutory requirements.
• Manage PF processes including UAN-related
• activities, ECR preparation, contribution reconciliation and statutory
• remittances.
• Manage ESI contributions, employee coverage
• changes, challans and reconciliations.
• Calculate and deduct Professional Tax based on
• applicable state requirements.
• Manage LWF deductions and contributions wherever
• applicable.
• Ensure statutory payments, challans, returns and
• filings are completed within prescribed timelines.
• Track changes in statutory requirements, wage
• definitions, contribution limits, tax rules and other payroll-related
• regulatory changes and implement them appropriately.
• Coordinate with Finance, HR, auditors, consultants
• and statutory authorities wherever required.

Income Tax & TDS

• Manage employee income-tax computation and monthly
• TDS deductions.
• Validate employee tax declarations and investment
• proofs.
• Handle tax regime selections and applicable payroll
• tax calculations.
• Reconcile payroll TDS with Finance records and
• statutory filings.
• Support quarterly TDS return processes and
• reconciliation of payroll-related tax data.
• Manage Form 16 preparation, reconciliation and
• issuance within statutory timelines.
• Handle employee tax queries and corrections
• relating to payroll taxation.

Statutory Registers &

Documentation

• Maintain all applicable payroll, wage and statutory
• registers in the prescribed format, whether electronically or physically
• as required.
• Ensure maintenance of applicable records/registers
• relating to wages, deductions, fines, advances, overtime, attendance,
• leave, bonus and other employment/payroll records.
• Ensure registers and supporting documentation are
• updated accurately and retained for the prescribed period.
• Maintain employee-wise statutory contribution and
• deduction records.
• Ensure payroll documentation is readily available
• for internal audits, statutory inspections, due diligence and external
• audits.
• Maintain a compliance calendar covering all
• payroll-related filings, payments, returns and register requirements.

Payroll Reconciliation &

Controls

• Perform monthly payroll reconciliation against the
• previous month's payroll and approved HR inputs.
• Reconcile gross salary, net salary, employee count,
• statutory deductions, employer contributions, TDS and bank payout amounts.
• Reconcile payroll outputs with Finance/General
• Ledger and resolve differences before closure.
• Maintain clear audit trails for all payroll
• adjustments and manual interventions.
• Identify payroll discrepancies, investigate root
• causes and implement corrective and preventive controls.
• Ensure appropriate segregation of duties, access
• controls and confidentiality of payroll information.

Audits & Compliance

Management

• Act as the primary payroll point of contact for
• internal, statutory and external audits.
• Provide payroll registers, challans, returns,
• reconciliations and supporting documentation during audits and
• inspections.
• Track audit observations and ensure timely closure
• of payroll-related findings.
• Conduct periodic payroll compliance checks to
• identify potential gaps before statutory or internal audits.
• Coordinate with payroll vendors/consultants where
• applicable while retaining internal ownership of payroll accuracy and
• compliance.

Employee Lifecycle &

Payroll Support

• Ensure accurate payroll setup for new employees.
• Process salary revisions, promotions, transfers and
• other compensation changes.
• Manage employee exits and timely Full & Final
• settlements.
• Respond to employee queries relating to salary,
• deductions, PF, ESI, tax, Form 16, F&F and other payroll matters.
• Maintain employee payroll data with a high degree
• of confidentiality and accuracy.

Requirements

Required Experience &

Skills

• 5–8 years of hands-on experience in Indian payroll
• and statutory compliance, preferably managing payroll for 500+ employees.
• Strong practical knowledge of Indian payroll
• processing and statutory compliance.
• Hands-on experience with PF/EPF, ESI, PT, LWF, TDS,
• gratuity, bonus and payroll taxation.
• Strong experience maintaining payroll and statutory
• registers and supporting compliance audits.

Experience handling multi-state payroll and

• state-specific statutory requirements would be preferred.
• Strong understanding of salary structures, CTC,
• gross salary, taxable income, employer contributions and net-pay
• calculations.
• Strong knowledge of payroll reconciliations and
• payroll-to-GL processes.
• Advanced proficiency in Microsoft Excel, including
• Pivot Tables, XLOOKUP/VLOOKUP, SUMIFS, reconciliation and large-data
• validation.
• Experience working with HRMS/payroll platforms.
• Strong attention to detail and ability to manage
• high-volume payroll within strict monthly deadlines.
• Ability to handle confidential employee and
• compensation information appropriately.
• Strong analytical, problem-solving and
• stakeholder-management skills.

Education

·Bachelor's or Master's degree in Human

Resources, Commerce, Finance, Accounting or a related discipline.

Preferred Profile

• We are specifically looking for a hands-on
• payroll professional, rather than someone whose experience is primarily limited
• to coordinating with an outsourced payroll vendor. The candidate should have
• personally managed payroll calculations, statutory deductions, reconciliations,
• compliance filings/registers, audits and payroll closure for a large Indian
• employee population.

Key Success Measures

• 100% on-time monthly payroll closure and salary
• disbursement
• High payroll accuracy with minimal corrections or
• reversals
• 100% on-time statutory remittances and applicable
• filings
• Accurate and up-to-date statutory registers and
• payroll documentation
• Zero material statutory non-compliance or penalties
• Timely and accurate Full & Final settlements
• Successful payroll/statutory audits with timely
• closure of observations
• Strong reconciliation between HRMS, payroll, bank
• payouts and Finance/GL records