Sr. HR Operations Executive

• Attendance and leave management
• Track daily attendance, late marks, work-from-home and on-duty requests in Zoho People.
• Approve or route leave requests and keep every employee's leave balance accurate.
• Close attendance each month and share a clean attendance and leave report for payroll by the cut-off date.
• Follow up on missed punches, unapproved absences and regularisation requests.
• Daily HR operations
• Act as the first point of contact for employee HR queries and resolve them within agreed timelines.
• Run onboarding: joining paperwork, document collection, Zoho People profile set-up and the induction schedule.
• Run exits: resignation tracking, exit checklist, clearances, full-and-final inputs and exit documents.
• Maintain the employee master data: personal details, bank details, PAN, Aadhaar, UAN and emergency contacts.
• Prepare HR MIS reports: headcount, joiners, leavers and attrition.
• Org chart management
• Keep the company org chart current in Zoho People: reporting lines, designations, departments and locations.
• Update it within 2 working days of any joining, exit, promotion, transfer or team change.
• Share the updated org chart with management every month.
• PF and insurance
• Register new joiners on the EPFO portal, generate or link their UAN and complete KYC.
• File the monthly PF ECR (electronic challan cum return) and pay contributions on time.
• Handle PF transfers, withdrawals and nominee updates for employees.
• Enrol and remove employees on the group health insurance (GMC) and group accident cover (GPA) policy within the insurer's window.
• Help employees with insurance cards, claims and reimbursement follow-ups.
• Run ESIC registration and monthly filing for eligible employees, if applicable.

Payroll management

• Prepare the monthly payroll inputs: attendance, leave without pay, new joiners, exits, salary revisions, bonuses and deductions.
• Coordinate with Finance or the payroll vendor to process salaries, and check the payroll register before release.
• Ensure statutory deductions (PF, ESIC, professional tax, TDS) are correct.
• Publish payslips, and handle salary queries and corrections.
• Process full-and-final settlements for exiting employees.
• Collect investment declarations and proofs for TDS each year.
• HR policies
• Keep the HR policy handbook current: leave, attendance, working hours, travel, reimbursement, code of conduct and POSH.
• Publish policies on Zoho People and collect employee acknowledgements.
• Draft new or revised policies with the HR Manager and communicate changes to all employees.
• Zoho People administration
• Administer Zoho People: employee profiles, leave types, attendance rules, shifts, holiday calendars and approval workflows.
• Run the appraisal cycle in Zoho People: set up forms, track completion and share the results.
• Manage user access and roles, and pull reports for management.
• Keep the system in sync with payroll and the org chart.
• Background verification (BGV)
• Start BGV for every new joiner with the verification vendor: employment, education, address, identity and criminal checks.
• Track each case to closure and escalate any discrepancy to the HR Manager.
• Store BGV reports and consent forms in the employee's OneDrive folder.

Requirements

• Must have
• 5+ years in HR operations, owning monthly payroll inputs, PF filing and employee records end to end.
• Graduate in any discipline; an MBA/PGDM in HR is preferred.
• Hands-on experience administering Zoho People: attendance, leave, workflows, appraisals and reports.
• Strong working knowledge of Indian labour compliance: PF, ESIC, professional tax, gratuity, group insurance and the basics of TDS.
• Experience running background verification with an outside vendor.
• Experience setting up and maintaining a shared HR document library (OneDrive or SharePoint) with clear naming and access control.
• Strong Excel or Google Sheets skills: lookups, pivots and data checks.
• High accuracy and strict confidentiality with salary and personal data.
• Clear written and spoken English for employee communication, letters and policies.