You will
- Responsible for handling end to end Procurement activities in APD except Horticulture
- related Procurements.
- Sourcing Vendors within short lead time for variety of products required by different
- depts of APD that includes Central office / Branch offices in Bangalore and other
- Districts / Pune.
- Collecting quotations, comparing the quotes, negotiations done to finalize the rates.
- During this process, travel within Bangalore whenever is required.
- Raise purchase order in Tally by coordinating with the program / Finance spec and get it
- approved from the Procurement Head / Unit Head / CEO or CFO.
- Issue purchase orders to the vendors and ensure the delivery of the products as per the
- delivery terms agreed with the vendors.
- At the time of delivery of goods, ensure the quality check of the goods
- In case of any damage or goods delivered is not as per our order and then process the
- goods for exchange by following the existing compliances in APD.
- Once the products are delivered, ensure to take acknowledgement of receipt of goods
- from respective department in the Invoice.
- After the receipt of the GRN (Goods Receipt Note) acknowledged Invoice along the
- payment voucher with authorization of respective department head, process it to
- accounts department for releasing the vendor’s payment through company’s existing
- Payment software system.
- Prepare all the documentation related to Procurement is. Debit card statement,
- scanned vouchers renaming & systematically save to the system, update on a daily basis
- Indents received tracker, Payment vouchers submitted to finance dept
- statement, vendors registration statement updating, Annual rate contracts and
- generate pivot weekly / monthly reports of procurement.
- Update the Master Indent tracker excel sheet correctly with the details of the indents
- received and keep updating the tracker as the indents are processed.
- Responsible for checking the Master indent tracker and Divas report on a daily basis to
- analyze the pending indents to complete / payments release pending. Accordingly,
- follow up the required persons in APD and ensure the procurement process is
- completed within limited time limit.
- Responsible for all the co ordinations between the user dept. and the supplier.
- Handle the entire Procurement activities single handedly
Requirements
- A Graduate with 5-10yrs experience in Procurement process activities required. Must have good experience in
- MS office and have good written / oral communication skills. Must be multilingual and ready to travel
- independently / occasionally within Bangalore for procurements. If the person knows driving two / four-
- wheelers will be much preferred. Must have be accountable, good negotiator, multitasking, systematic
- working skills, quick learner, good planner to execute multiple tasks assigned simultaneously to complete the
- assigned procurements within limited timelines. Trustworthy, sincere, transparent, stable, responsible and
- smart working candidate preferred. Male candidates are much preferred for this position.
Job description provided by The Association of People with Disability.
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