Hybrid Accounts Payable Clerk

Description

INDIANA ORTHOPEDIC INSTITUTE

JOB DESCRIPTION | ACCOUNTS PAYABLE CLERK

Department

Finance

Employment Classification

Part-Time | Non-Exempt

Work Arrangement

Hybrid | Indiana

Reports To

Finance Leadership or Designee

Hours

Part-time schedule established by operational needs

Position Summary

The Accounts Payable Clerk is responsible for the accurate and timely processing of accounts payable transactions for Indiana Orthopedic Institute (IOI), including its clinical and ambulatory surgery center operations. Responsibilities include invoice processing, vendor account maintenance, payment preparation, account reconciliation, and supporting documentation for financial reporting and month-end close activities. The position utilizes QuickBooks Online and works collaboratively with Finance and Operations to ensure compliance with established accounting procedures, internal controls, and organizational policies.

Essential Duties and Responsibilities

Receive, review, code, and enter vendor invoices in QuickBooks Online; confirm appropriate documentation and approval before processing.

Match invoices to purchase orders, receiving documentation, or other evidence of goods and services, as applicable.

Prepare payment batches and supporting records for authorized review and release; adhere to segregation-of-duties controls.

Maintain vendor master records, W-9 forms, and related payment documentation; route changes to vendor banking information through required verification procedures.

Reconcile vendor statements, investigate discrepancies, and respond to vendor and internal payment inquiries.

Monitor accounts payable aging, due dates, credits, and duplicate invoices; escalate exceptions promptly.

Assist with month-end close, accounts payable reconciliations, accrual support, and audit documentation.

Assign expenses to appropriate departments, locations, and cost centers based on approved accounting guidance.

Maintain accurate electronic records in accordance with retention, confidentiality, and information security requirements.

Coordinate with clinical, ASC, and administrative departments on invoice approvals and purchasing questions.

Perform related finance administrative duties as assigned.

Requirements

Required Qualifications

• Demonstrated working proficiency in QuickBooks Online is required.
• At least two years of accounts payable, bookkeeping, or closely related accounting experience.
• Knowledge of invoice processing, account coding, vendor reconciliation, and basic accounting controls.
• Proficiency in Microsoft Excel, Outlook, and electronic document management.
• Ability to manage deadlines, maintain accuracy, communicate clearly, and handle confidential information.
• Ability to work independently and meet agreed onsite requirements in Indiana.

Preferred Qualifications

Accounts payable experience in a physician practice, ambulatory surgery center, hospital, or other healthcare setting.

Experience with multi-location or multi-department expense allocation and healthcare purchasing workflows.

Associate degree or relevant coursework in accounting, finance, or business.

Knowledge, Skills, and Abilities

Strong attention to detail, prioritization, problem-solving, and follow-through.

Ability to identify discrepancies and obtain resolution without bypassing approval controls.

Professional communication with vendors and clinical and administrative staff.

Sound judgment in safeguarding financial information and vendor data.

Work Environment and Schedule

This is a part-time, hybrid position based in Indiana. Remote work is combined with onsite attendance as determined by operational requirements. Work is primarily performed in an office or remote administrative setting, using a computer and standard office equipment. Occasional schedule adjustments may be needed to support payment cycles and month-end close.

Classification and Other Information

This position is classified as non-exempt and is eligible for overtime compensation when required by applicable law. The job description describes the general scope of work and may be modified to meet organizational needs. It does not constitute an employment contract.

Equal Employment Opportunity

Indiana Orthopedic Institute is an equal opportunity employer. Employment decisions are made without regard to protected characteristics under applicable federal, state, and local law.