Accounting Assistant & Accounts Payable II

Primary Function

• Assist in maintaining the Credit Union’s financial records by preparing transactions, general ledger account reconciliations and other accounting functions. Provide support to Accounting and Credit Union staff regarding accounting functions.
• Major Duties and Responsibilities
• 1.Post payments and deposits received by mail to appropriate accounts.
• 2.Print and mail miscellaneous official checks and check returns.
• 3.Monitor accounting post office email box and Keystone opportunities and take necessary action to ensure items are handled.
• 4.Ensure domestic and international wire transfers are processed accurately.
• 5.Reconcile and post general ledger entries for assigned general ledger accounts. Maintain supporting documentation for transactions.
• 6.Ensure processes are documented with written procedures. As changes occur, communicate changes to management so procedures can be updated.
• 7.Make suggestions for process improvements and implement approved changes.
• 8.Prepare and distribute month end and ad-hoc reporting.
• 9.Monitor department supplies. Place orders to replenish supplies.
• 10.Payment Exchange password reset.
• 11.Process vendor invoices for payment accurately and in timely manner ensuring proper approvals and supporting documentation. Mail vendor checks.
• 12.Accounts payable processes are completed timely and accurately.
• 13.Assist members and departments as needed to ensure excellent customer service.
• 14.Ensure accounting records are maintained in accordance with record retention guidelines.
• 15.Process all assigned tasks in timely manner.

Education and Experience

Job requires a high school level of language, math and reasoning skills and one year of experience, or an equivalent combination of education and/or work experience. Formal position training should be supplemented with continuing education.

Excellent organizational and analytical skills.

Work Environment/Physical Activities

Ability to work with a high degree of mental concentration to interpret and act upon a wide range of situations. Requires a high degree of attention to details. Ability to handle multiple tasks simultaneously. Work creates normal fatigue daily. Work creates moderate stress during certain periods during daily routine.