Accounts Payable Specialist

Location: Indianapolis, IN

General Purpose and Scope of Position

The Accounts Payable Specialist reviews and processes accounts payable invoices in a timely manner and ensures discounts are taken when applicable. Interfaces with vendors, faculty and staff to pay for goods and services in accordance with established College procedures and guidelines. Reviews and confirms requisitions and supporting documentation for the purchase of products and services submitted in the college’s Enterprise Resource System (ERP) system in compliance with the colleges financial policies.

MAJOR RESPONSIBILITIES

Handles all accounts payable functions. Maintains and manages unpaid invoices and outstanding purchase order files.

Performs vendor invoice data entry into the College’s ERP system while ensuring accuracy with purchase order information.

Interacts with other Accounts Payable statewide staff with productivity deadlines and cross-coverage.

Ensures vendor invoices are entered timely and provides follow up to vendors and campus staff on outstanding invoices.

Interacts with statewide Procurement staff on purchase order change orders, vendor bid exceptions, annual leases and vendor contract management requests.

This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.

Internal Contacts: Finance Office staff, administrative and support staff in the departments of the Office of the President, campus staff, and internal auditors.