Senior Proposal Coordinator

Your Impact

• Our Sales Operations career path is your opportunity to help Jacobs win work so we can tackle our clients’
• challenges and lay the foundation for human progress. In the Senior Proposal Coordinator position, you
• will provide support and leadership on a variety of business development assignments, ranging from
• strategic proposals to qualification statements and letters of interest. All members of our Sales Operations
• team are expected to be self-starters who: possess excellent oral and written communication skills;
• develop creative solutions to tackle challenges; are team players ready to support each other; and have a
• vested interest in the Jacobs’ success.

Main Duties & Responsibilities

• Each day will present different activities and opportunities as you help position Jacobs for success in our
• sales efforts. Our Senior Proposal Coordinators will be responsible for the following general activities:
• Independently lead the End Game coordination and preparation of small to mid-sized proposals
• working directly with technical staff; may support or take ownership of sections for large, strategic
• opportunities under the guidance of senior Sales Operations staff
• May support planning and development of small to mid-sized presentations and interviews
• Coordinate, write, edit/tailor, and perform research for non-technical proposal sections; ensure compliance; proactively identify and communicate potential issues/variances
• Participate in kick-off meetings and other milestone meetings, as appropriate
• Offer an understanding of business objectives, priorities, and sales strategy, especially as they relate tothe End Game proposal process
• Advocate and actively follow Sales Operations procedures, policies, protocols, and best practices, including standard file management and archiving procedures, as well as Branding Guidelines
• Employ and populate/update (as appropriate) Jacob’s Client Success Platform (CSP) and business development-related tools and databases
• Foster strong, mutually beneficial working relationships with Operations, other Sales Operations staff,
• Selling Units, and Sales Enablement teams both locally and across the network

Other Job Specifications & Expectations

In addition, Senior Proposal Coordinators will be expected to demonstrate the following progressive skills

in leadership, sales strategy, sales functions and processes, and Jacobs/industry acumen:

Leadership

• Coordinate/provide End Game direction to graphic designers, document publishers, writers/editors, reprographics specialists, and other support staff; independently coordinate with and collect information from teaming partners and subconsultants
• Monitor and hold self and proposal team to proposal schedules
• Solve issues independently; identify creative solutions for challenges, escalate to leadership as needed

Sales Strategy

• Lead the End Game coordination and preparation of small to large proposals; support larger,
• strategic efforts; and take ownership of sections of strategic efforts under the guidance of senior Sales
• Operations staff
• Participate in debrief meetings on completed proposals and apply lessons learned to future efforts
• Evaluate and resolve problems by applying appropriate solutions and seeking leadership guidance as
• necessary
• Possess basic understanding of objectives and services provided by the firm
• Sales Functions and Processes
• Demonstrate excellent oral and written communication skills; possess effective active listening skills
• Become knowledgeable of proposal time commitments
• Write and update project descriptions/summaries, success stories, and lessons learned, as well as
• resumes and other documents with little to no supervision
• Have knowledge of and ability to perform contributing skills (including document publishing, editing,
• and reprographic standards) supporting application of best practices
• Offer suggestions for, or alert leadership to, improvements/additions and lessons learned to streamline
• processes, procedures, tools/databases,
• Prepare and ensure compliant and timely proposal deliverables, including managing proposal process
• and schedule, and meeting client requirements; communicate issues/variances
• Be accountable for QA/QC check of assigned proposals and proposal sections for self and support staff

Jacobs/Industry Acumen

• Understand business objectives and services provided
• Understand how personal efforts help achieve Jacobs goals
• Safeguard and implement company image/branding on all proposal assignments
• Understand basic company risk evaluation processes