Proposal Coordinator U.S. Federal

Your impact

At Jacobs, we deliver projects that truly make a difference — from smart manufacturing and sustainable water systems to modern infrastructure and cutting-edge technologies.

Our solutions support the development of cities, industries, and innovation, addressing today’s challenges both locally and globally.

We are currently expanding our Global Design Center in Kraków to meet evolving process needs and increasing recruitment demand. The Creative Sales Solutions team is seeking talented and experienced Proposal Coordinator who will be supporting our US operations.

As a Proposal Coordinator, you will work closely with Jacobs' U.S. federal sales organization, supporting the preparation of proposals for engineering and consulting services.

Working with other members of the team, will support qualification statements, form submissions, task order proposals, and complex proposals and presentations.

You will coordinate input from technical teams, tailor resumes and project descriptions, track deadlines, and check documents against client requirements. You will coordinate smaller proposals or assigned sections with guidance from a Proposal Manager or senior team member and support larger, more complex pursuits.

As a Proposal Coordinator you will (among other tasks)

• Perform research, writing, editing, and proposal coordination to meet internal and external deadlines, with guidance appropriate to your experience and the complexity of the assignment.
• Manage multiple tasks concurrently and engage with various stakeholders and reviewers.
• Communicate clearly and transparently with bid team members and stakeholders at all levels, proactively sharing progress, confirming expectations, and raising questions or risks early.
• Work collaboratively with colleagues across functions, countries, and time zones, building effective working relationships and supporting shared proposal goals.
• Coordinate proposal support, from document publishers, graphic designers, editors, and bid team to achieve, timely outcomes and high-quality deliverables.
• Review client requirements, maintain compliance checklists, and track required content and outstanding inputs with the bid team.
• Write or edit content for proposal sections, interview subject matter experts, and tailor CV and project descriptions to client requirements.
• Apply company brand guidelines and check documents for consistency, formatting, accuracy, and completeness before reviews and submission.
• Work with experienced proposal professionals to learn the team's proposal processes, tools, and client requirements. As you gain experience, take increasing ownership of assigned proposal activities and smaller submissions.

We offer

• Work in an experienced project team and take part in international and prestigious projects at a company active in all areas of infrastructure investment.
• Benefits package: private medical care, additional life insurance, the ability to choose your own benefits on the MyBenefit platform, support for employees and their families in difficult life situations, and many more.
• Holiday allowance "vacation under the pear tree".
• Flexible European hours aligned with U.S. collaboration (start around 9-10 am).
• Possibility to work in the office or in a hybrid model.
• You can find more information about our benefits and work culture here: Benefits