Finance Administration Support

Location: Dublin, IRL

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

The Finance Administration Support role provides financial and administrative support to the Facilities Management team, ensuring accurate purchasing, invoicing, client billing and cost tracking, while supporting the effective day-to-day running of the office and associated site activities.

Key Responsibilities: Financial Administration Support

Raise, manage and track Purchase Orders (POs) and ensure timely processing of supplier invoices in line with company financial procedures.

Support budget administration by maintaining expenditure records, monitoring commitments and preparing monthly financial reports.

Prepare and process client billing documentation for facilities, maintenance and project-related services, ensuring costs are accurately captured and allocated to the correct client accounts.

Review work orders, service requests, labour hours and material costs to support accurate client invoicing.

Liaise with the Operations and Finance teams to resolve billing queries and invoice discrepancies.

Support month-end close by reconciling facilities costs, accrued expenses and outstanding purchase orders.

Review UMLV (Unbilled Materials, Labour and Vendor) reports regularly to identify aged unbilled costs, investigate discrepancies and drive timely invoicing and revenue recovery.

Maintain accurate records of client-specific spend, chargebacks, cost recoveries and recharge activities.

General Administration

• Provide broad administrative support to the Facilities Management team, including document control, filing, data entry and record keeping.
• Coordinate meetings, prepare agendas and take minutes as required.
• Support the preparation of reports, presentations and correspondence.
• Act as cover for other administrative and helpdesk functions during absences or peak periods.
• Undertake any other reasonable duties as required by the line manager in line with business needs.

Desirable Experience

• Previous experience in a finance support, administrative or customer service role.
• Knowledge of PO creation, invoice processing, goods receipting and accounts payable procedures.
• Experience supporting client billing, including review and validation of labour, materials, contractor and service costs for recharge or invoicing.
• Experience preparing, analysing and managing UMLV reports and resolving aged unbilled costs.
• Familiarity with budget tracking, cost centre allocation, expenditure reporting and financial reconciliation.
• Proficiency in Microsoft Excel, including pivot tables.
• Experience maintaining contractor records, service contracts and vendor databases.
• Understanding of procurement processes, contract management and financial controls.

Location

On-site –Dublin, IRL

Job Tags

Budget Administration, Calendar Management, Confidentiality, Event Management, Microsoft Outlook, Multitasking, Non-Disclosure Agreements, Prioritization, Ticketing Software, Travel and Expense Management, Vendor Management

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.