Payroll Supervisor

The City of Johnson City, Tennessee is accepting applications for a Payroll Supervisor in the Finance Department. The employee performs difficult technical accounting work of high responsibility related to the processing and review of payroll and all related transactions. Supervises and directs the work of the Payroll Technicians; does related work as required. The work of this class involves responsibility for the payroll for all City employees.

The employee will perform difficult accounting and reporting tasks including preparing payroll and all related functions. A considerable amount of contact with other City employees is involved in the work of this class. Initiative and self-motivation is required. This is a working supervisory role and the position will perform routine duties in support of the payroll function. The employee is under the general supervision of the FinanceDirector.

Essential Functions of Position

Review timecards of all departments

Monitor all timecard submissions from departments and import into the payroll module

Verify hours (quantity, type, etc.) for all City employees

Analyze timecards for overlapped and excess/short hours for all employees

Communicate with timekeepers to facilitate corrections

Calculate and process garnishments, worker's compensation payments, payouts for termed employees Process payroll utilizing the Oracle software

Verify and upload payroll direct deposit file to the bank

Process 3rd party payments for certain deductions

Prepare quarterly 941 reconciliation and filings, including the schools

Calculate and process payrolls to termed employees in accordance with City policy

Provide payroll data to various areas as required for grants and other filings

Prepare and file annual W-2s

Track and input military time by employees

Reconcile and submit TCRS retirement payments – both payroll deduction and stabilization

Supervise the work of the Payroll Technicians.

Evaluates and recommends improvements to our processes to increase efficiency.

Authority over decisions regarding payroll corrections and policy interpretations

Provide guidance on complex payroll issues and ensure consistent application of policies

Maintain and enforce internal controls, including segregation of duties, approval workflows and documentation standards

Serve as a subject-matter expert on payroll policies, procedures and system functionality

Maintain audit ready documentation and ensure compliance with federal, state, and local payroll regulations

Will work closely with our software provider and other support personnel to continuously improve our payroll systems and processes.

Performs related tasks as needed.

Required Knowledge, Skills and Abilities:Thorough knowledge of payroll practices, accounting principles, federal/state payroll regulations, clerical methods used in keeping and auditing fiscal accounts and records, and of office terminology, procedures, routines and equipment; general knowledge of business arithmetic and English in preparation of report analyses; some knowledge of professional accounting practices; ability to understand and carry out complex oral and written instructions; ability to operate computer terminal; ability to get along well with others; strong communication skills and ability to work collaboratively with others; high level of accuracy, integrity, and judgement; ability to maintain confidentiality of sensitive payroll information; clerical aptitude; mental alertness; good judgment; accuracy; integrity.

Extended period of sitting at a workstation or desk. Manual dexterity to work efficiently on typewriter and/or computer keyboard for data entry. Ability to speakclearly.

Acceptable Experience and Training:Preferred College graduate with a bachelor's degree in accounting, finance, or a related field; or any equivalent combination of experience and training which provides the required knowledge, skills andabilities. Pre-employment physical, and background check required.

EEO