Project Coordinator

Overview

Join the leader in providing smarter solutions for a safer world.

The Project Coordinator is responsible for working directly with project managers on planning, scheduling and coordinating activities within the Installation group relating to Projects, Work Orders and Change Orders to ensure its services are provided accurately and on time, and that these services meet or exceed client expectations. The APM helps the PM control and manage the overall administration for their assigned projects. The APM provides back-up support and responsibility for the coordination and completion of all contract administration, work requirements and other duties as required by the PM.

To that end, the Project Coordinator interacts directly with the PM and installation teams as well as other internal departments and our clients to assist in Kastle fully understanding and delivering on the client’s needs and expectations, and that any on-site requirements of Kastle are communicated to the client and general contractors to ensure a successful installation and system activation. Leading to and during the system installation, the Coordinator is an additional point of contact for building and/or tenant representatives and the installation team to ensure timely and accurate sharing of information to support smooth and efficient system installations.

This role is responsible for developing and fostering strong working relationships with all members of our project teams including clients, subcontractors, architects, and others. The Coordinator will be an in-house and field representative as part of the project team, assisting on both new construction projects as well as large scale projects for existing clients.

Responsibilities

Support and assist the Project Managers with duties and communication on their assigned projects

Assist the PM’s in being a project liaison between Kastle departments (Client Services, Data, Programming, Sales etc.) and clients during implementation, effectively assisting in the managing, coordinating and communication of needs and expectations of all stakeholders, through coordination and attendance at client /department meetings and briefings and/or phone calls and e-mails

Assist PM’s in conducting the contract review and implementation process, and generate follow‑up proposals and contract amendments as warranted

Assist in the coordination of security system consultation and other services in response to customer requests

Assist PM’s in generating project schedules, providing progress reports on project status, and generating turn-on documents, billing adjustments and invoicing directions for accounting to ensure progress billing and final billing is performed on a timely basis

Join PM’s on site walks and, in certain circumstances, conduct walks for site status as directed by project managers, in doing so, assist with communicating site status both internally and to customers

Assist PM’s in conferring with Kastle departments, building and tenant representatives to discuss issues and facilitate solutions to eliminate delays, assess progress and discuss needed changes

Assist in scheduling of client training

Assist PM’s with maintaining complete documentation on the project directory and compile a complete dossier of the project record for turn-over to Customer Service

Stay up to date and knowledgeable in Kastle services, technology as well as internal processes and procedures

Assist in direct project management of small, systems additions projects as assigned by PMO management

Other tasks and duties to assist with the delivery of successful projects as assigned by Project Managers

Bachelor’s Degree or equivalent work experience

2+ years’ experience as a project or construction engineer and/or project coordinator assisting on simultaneous projects

Experience working on/at construction sites and scheduling/negotiating with General Contractors

Demonstrated knowledge of the principles and processes for providing project management support

Demonstrated knowledge of principles and processes for providing customer services. This includes customer needs assessment, meeting quality standards for service and evaluation of customer satisfaction

Strong critical thinking skills: able to use logic and reasoning to identify strengths and weaknesses of alternate solutions, conclusions or approaches to problems

Ability to perform detailed work, being careful about detail and being thorough in completing tasks

Ability to effectively develop goals and plans to prioritize, organize and accomplish those goals

Demonstrated ability to represent Kastle in a polished and professional manner to customers and the public in person, in writing and via telephone

Demonstrated exceptional speaking and active listening skills, conveying information effectively and giving full attention and taking time to understand what others are saying

Ability to cooperate, being pleasant with others on the job and displaying a good-natured, supportive attitude

Ability to come up with relevant and creative ideas, analyze information and evaluate results to choose the best solution

Demonstrated self-composure, adaptability, persistence, a high tolerance for stress and unquestionable integrity

Ability to effectively use Microsoft Office Applications, to include Excel, Word, PowerPoint, Microsoft Project and Outlook to facilitate business processes

Company Overview

Equal Opportunity Statement

At Kastle, we believe that diversity makes us stronger - at work and in the world. Kastle Systems International, LLC is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, marital status, pregnancy or any other basis protected by applicable federal or state laws.