Human Resources Intern

Job Summary: The Human Resources Intern is responsible for providing general administrative support to the human resources office, with a primary focus on assisting with special projects during the spring semester, as well as providing front desk coverage as needed.

Schedule: Full-time, 8:00 AM – 5:00 PM, Monday through Friday

Start date: Ideally the beginning of the Spring 2027 semester

Requirements: Must be bilingual in English and Spanish. This role works directly with our employees, including native Spanish speakers, so strong communication skills in both languages are essential.

Compensation: This is a paid internship at $16 per hour.

Duties and Responsibilities

• Responsible for organizing and managing physical and digital files, documents, and records. This can include creating new files, labelling and categorizing documents, and ensuring that items are up to date.
• Assist with organizing HR documents and disseminating them to employees and managers in all offices.
• Supports special HR projects throughout the spring semester as assigned.
• May provide front desk coverage as needed, including greeting visitors, answering phone calls, conducting phone calls, and directing inquiries to the appropriate HR team member.
• Performs other related duties as assigned.

Qualifications

• Must be Bilingual in Spanish & English.
• Reliable transportation and a valid driver's license.
• Highly organized and able to manage multiple tasks and priorities simultaneously.
• Must have attention to detail.
• Ability to maintain confidential information and sign a confidentiality agreement.
• Detail-oriented and able to identify errors or discrepancies in data or documents. Should be able to maintain accurate records and ensure that paperwork is complete.
• Some knowledge of human resource functions.
• Works with little supervision, strong leadership skills, and capability of working with diverse personalities.
• Ability to handle stressful situations when they arise and make sound judgements.
• Excellent verbal and written communication skills.
• Exceptional attendance.
• Proficient with Microsoft Office Suite (including Word, Excel, and PowerPoint) and the ability to learn other programs.
• Professional attitude and appearance.
• Currently pursuing an undergraduate degree in Human Resources, Business, Psychology, or a related field.
• High school diploma or equivalent required.
• Recommendation letters available upon request*

Essential Functions of the Job

• Sits for several hours or more per day.
• May stand and walk several hours per day.
• Sometimes lifts and carries heavy objects.
• Bends, stretches, reaches and twists while performing duties of the job.
• Frequently uses fingers to operate telephone, grasp and use writing implements and papers, operate calculator and computer, and perform other job duties.

Must have correction vision to

• i) Complete forms and other necessary paperwork
• ii) Be aware of surroundings and location of items needed
• iii) Perform various job duties

Must have corrected hearing to listen to

• i) needs of customers in person and over the telephone
• ii) needs and advice from supervisor and co-workers
• iii) the environment to be aware of surroundings
• Must be able to communicate effectively with management, coworkers, and customers, both over the phone and in person.
• Must be alert and able to identify a hazard, should one occur, in order to avoid it, by correcting immediately or reporting immediately as necessary.
• II. Exertion Requirements: Light

Load/Weight/Force

Duration

Pushing

A negligible amount of force to initiate and/or maintain

Pushing

Up to 10 lbs. of force to initiate and/or maintain

Pushing

Up to 20 lbs. of force to initiate and/or maintain

Pulling

A negligible amount of force to initiate and/or maintain

Constantly

Pulling

Up to 10 lbs. of force to initiate and/or maintain

Frequently

Pulling

Up to 20 lbs. of force to initiate and/or maintain

Occasionally

Lifting

A negligible amount of force to initiate and/or maintain

Constantly

Lifting

Up to 10 lbs.

Frequently

Lifting

Up to 20 lbs.

Occasionally

Carrying

A negligible amount of force to initiate and/or maintain

Constantly

Carrying

Up to 10 lbs.

Frequently

Carrying

Up to 20 lbs.

Occasionally

III. Sensory Requirements: Light

Activity

Requirement

Hearing

Corrected to detect a minimum amplitude of 65 dB(A) for normal speaking voice at a distance of three feet.

Vision

Corrected to 20/40

Color Discrimination

n/a

Taste

n/a

Smell

n/a

Talk

• Talking with a normal voice approximates to sound pressure level 65 dB(A)
• Must be Bilingual in Spanish & English.
• Reliable transportation and a valid driver's license.
• Highly organized and able to manage multiple tasks and priorities simultaneously.
• Must have attention to detail.
• Ability to maintain confidential information and sign a confidentiality agreement.
• Detail-oriented and able to identify errors or discrepancies in data or documents. Should be able to maintain accurate records and ensure that paperwork is complete.
• Some knowledge of human resource functions.
• Works with little supervision, strong leadership skills, and capability of working with diverse personalities.
• Ability to handle stressful situations when they arise and make sound judgements.
• Excellent verbal and written communication skills.
• Exceptional attendance.
• Proficient with Microsoft Office Suite (including Word, Excel, and PowerPoint) and the ability to learn other programs.
• Professional attitude and appearance.
• Currently pursuing an undergraduate degree in Human Resources, Business, Psychology, or a related field.
• High school diploma or equivalent required.