Project Coordinator

Location: Grand Rapids, MI, United States

The Project Coordinator supports the Project Management team by ensuring project activities are organized, documented, and executed efficiently. The role focuses on tracking progress, maintaining project documentation, and facilitating communication among stakeholders to ensure projects are delivered on time and aligned with business objectives.

We offer

What We Offer

Career Development

Competitive Compensation and Benefits

Pay Transparency

Global Opportunities

Learn More Here: https://www.dematic.com/en-us/about/careers/what-we-offer/

Dematic provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

The base pay range for this role is estimated to be $65,000-140,000 at the time of posting. Final compensation will be determined by various factors such as work location, education, experience, knowledge, and skills.

Tasks and Qualifications

What You Will Do in This Role

• Own the end-to-end setup and configuration of new projects across enterprise systems, including SAP, PWA, and MyProjectApp.
• Create, maintain, and update project plans, schedules, task trackers, and project documentation to support successful project execution.
• Prepare project turnovers to Project Managers and ensure deliverables are completed within established service level agreements (SLAs).
• Coordinate project meetings, document key decisions and action items, and follow up to ensure timely completion of tasks.
• Track project milestones, deliverables, risks, issues, and dependencies, escalating concerns when appropriate.
• Facilitate communication and collaboration among project teams, internal departments, and external partners.
• Prepare project status reports, dashboards, and updates for stakeholders.
• Support resource coordination, procurement activities, budget tracking, and other project administration functions as needed.
• Research permitting requirements and jurisdictional regulations to support project readiness and compliance.
• Ensure projects adhere to established project management standards, processes, and documentation requirements.

What We Are Looking For

• Bachelor's degree in Business Administration, Project Management, Engineering, or a related field.
• 1-3 years of experience in project coordination, project administration, or a related role.
• Strong organizational and time management skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills with the ability to effectively support cross-functional teams and stakeholders.
• Strong attention to detail and a commitment to maintaining accurate project documentation and records.
• Ability to identify risks, solve problems, and proactively follow up on action items to keep projects on track.
• Experience using project management and collaboration tools such as SAP, PWA, MyProjectApp, or similar platforms.
• Proficiency with Microsoft Office applications, particularly Excel and PowerPoint.
• Ability to work independently while contributing to a collaborative team environment.
• Familiarity with project management methodologies, frameworks, or certifications is preferred.