Contracts Analyst

2627-25 (PROMOTIONAL/OPEN) ***THIS RECRUITMENT HAS BEEN DESIGNATED AS PROMOTIONAL/OPEN. TWO ELIGIBILITY LISTS WILL BE ESTABLISHED (PROMOTIONAL AND OPEN) WITH CANDIDATES ON THE PROMOTIONAL LIST CONSIDERED FIRST *** Under the direction of the Director, Business Services, the Contracts Analyst determines procurement methods, formulation, preparation and finalization of bids, contracts, license agreements, service agreements, maintenance agreements, and equipment leases; and ensures contract and formal bid activities comply with federal, state, and District codes, regulations, laws, and policies.

An examination will be given to establish an eligibility list for the position of Contracts Analyst in order to fill one current vacancy. The eligibility list will be effective for 6 months. This position is 8 hours per day, 260 paid days per year. APPLICATION PROCEDURE: Completed online applications must be received by 4:30 p.m. on the closing date. Resumes will not be accepted in lieu of a completed application or supplemental questions; however, applicants may submit resumes along with the completed online application.

A resume will not be accepted in lieu of a completed application. Make sure your application thoroughly details your education and work experience. The examination process may include one or more of the following: written exam, performance and/or technical oral examination. Merit Exam: TBA (by invitation only) Examinations will be given by appointment only. Following the conclusion of the Examination process, the candidates will be ranked and notified of their scores.

Examples of Duties ESSENTIAL DUTIES: Analyzes agreements, terms and conditions to provide direction, make recommendations and/or implement modifications to contracts. Answers inquiries associated with contracts, service agreements, maintenance agreements and equipment leases to ensure that accurate, consistent, and timely responses are provided. Assists the Director, Business Services, as assigned, to orient and train District managers and staff on contract format, technical correctness and proper procedures to ensure accurate and complete contracts.

Communicates with other district personnel and departments, attorneys, insurance representatives, consultants, inspectors and others, coordinates activities, exchanges information and facilitates purchasing and contracts operations. Develops, analyzes, and evaluates complex bid specifications to ensure, prior to Board agreement and approval, that specifications meet all of the District's needs and conform to California statutes and District policies and procedures on procurement and contracting.

Develops and implements and retains contract evaluation criteria to provide a sound basis for recommending contract awards. Evaluates requisitions to determine the appropriate type of procurement method and initiate the bidding process. Maintains electronic data, tracks contracts and budgets and other contract-related documents and monitors payment of invoices. Monitors customer satisfaction of goods and services received, resolves complaints and improves the quality of services and products purchased.

Negotiates contract terms and conditions with consultants and suppliers to develop, coordinate and finalize agreements and contracts for submission for Board action. Prepares, implements and retains a wide variety of written materials related to contract documents, public work contracts, bidding, request for qualifications and proposals in compliance with the law, provides documentation for reference to others, initiates the bid process and follows up throughout the various stages of the bidding process, provides historical records of projects for future reference, and/or addresses regulatory requirements.

Researches new products, contractors, suppliers, equipment and regulations to identify those which will enhance efficiency, effectiveness and/or safety of various operations inside and outside the classrooms, and to ensure conformance of contracts to regulations and budgetary guidelines. Reviews, researches, and analyzes laws, regulations, proposed legislation and policies to assess their potential impact on assigned purchasing program areas, to recommend appropriate revisions to District policies and procedures, and to assist other staff in coordinating the updating and maintenance of appropriate Board policies and regulations.

OTHER DUTIES: Attends and participates in meetings, in-service trainings, workshops and conferences. Performs other related duties as assigned . Qualifications EDUCATION AND EXPERIENCE: Any combination equivalent to: bachelor’s degree in business, accounting, finance, public administration, or a related field and three years of professional experience purchasing and contracting for goods and services in a public agency.

California public school district experience is preferred. LICENSES AND OTHER REQUIREMENTS: Successful passage of the District’s Job Related Proficiency Test. Valid California Class C Driver’s License and evidence of insurability. Supplemental Information KNOWLEDGE OF: Accounting and reporting on service contracts and purchase agreements Correct English usage, grammar, spelling, punctuation and vocabulary District organization, operations, policies and objectives Establishing procedures and guidelines for gathering data to complete complex reports Office organization systems Operation of computer terminal Oral and written communication skills Methods and terminology used in contracting and purchasing, real estate transactions, insurance and accounting Modern office practices, procedures and equipment Principles and practices used in public contracting and purchasing, accounting, and contracting with independent consultants State codes and regulations and district policies related to school contracting and purchasing, contracting with independent consultants ABILITY TO: Analyze laws and regulations and recommend revisions to District policies Analyze situations accurately and adopt an effective course of action Communicate with others using tact, patience and courtesy Confer with vendors, school and district administrators, contractors, government agencies and others Establish and maintain cooperative and effective working relationships with others Maintain records and prepare reports Meet schedules and timelines Operate a computer terminal Plan, organize and manage contracting and purchasing office systems Prepare and monitor service and purchase contracts and agreements Prepare, organize and conduct research and compile data to complete complex reports Prepare specifications, procedure manuals, vendor lists, bid schedules, correspondence and other written material Read, interpret, apply and explain rules, regulations, policies, procedures, agreements, contracts, and insurance policies Solicit and evaluate bids and recommend award of contracts in accordance with established guidelines, regulations and state laws Understand and use complex software programs Work independently with little direction