Project Accountant

The Project Accountant is responsible for providing financial, administrative, and accounting support throughout the lifecycle of construction projects. This position works closely with Project Managers, Project Executives, Superintendents, subcontractors, clients, and internal departments to ensure accurate project financial reporting, billing, contract administration, compliance tracking, and project accounting activities.

The Project Accountant plays a critical role in maintaining project financial integrity by supporting cost tracking, owner billings, subcontract administration, accounts payable, change management, project compliance, and project closeout activities. This position requires strong attention to detail, excellent organizational skills, and the ability to manage multiple projects and deadlines in a fast-paced environment.

RESPONSIBILITIES

Duties include but are not limited to

Project Financial Management

• Prepare accurate and timely monthly owner requisitions and progress billings.
• Review project contracts, billing requirements, and schedules of values to ensure compliance with contractual requirements.
• Monitor project financial activity and support accurate cost tracking and reporting.
• Assist with monitoring accounts receivable balances and support collection efforts as needed.
• Assist Project Managers with project financial administration and budget management.
• Prepare project financial reports and provide timely financial information to Project Managers, Project Executives, and Finance leadership.
• Input and maintain project budgets, schedules of values, and financial data within accounting systems.
• Assist with project forecasting and financial analysis as requested.
• Contract and Change Management Administration
• Process, distribute, and maintain owner and subcontractor change orders.
• Maintain contract documentation and ensure accurate project records.
• Track pending and approved change orders and monitor related project documentation.
• Update contracts, insurance information, and project records as required by owners and project stakeholders.
• Support subcontract administration activities throughout the project lifecycle.
• Subcontractor and Vendor Administration
• Review subcontractor pay applications and vendor invoices for completeness, accuracy, and compliance.
• Obtain required approvals and supporting documentation for payment processing.
• Process subcontractor and vendor payments in accordance with company procedures.
• Collect, review, and maintain lien waivers and other required payment documentation.
• Manage subcontractor compliance requirements, including insurance certificates, contract documentation, lien waivers, billing requirements, and other contractual obligations.
• Maintain vendor and subcontractor records within company systems.
• Accounts Payable and Accounting Support
• Enter invoices and maintain accurate accounts payable records.
• Process accounts payable transactions and ensure timely payment of obligations.
• Reconcile project-related financial information and investigate discrepancies.
• Assist with month-end and year-end accounting activities as needed.
• Support internal and external audit requests by providing project-related documentation and financial records.
• Collaborate with Finance and Accounting personnel to ensure accuracy and consistency in financial reporting.
• Project Administration and Compliance
• Collect, organize, and maintain project closeout documentation.
• Create and maintain project directories and project administrative files.
• Ensure project records are accurate, complete, and properly maintained.
• Track insurance certificates, bonds, licenses, and other compliance documentation.
• Support project teams in meeting contractual and administrative requirements.
• Assist with project startup and project closeout activities.
• Collaboration and Communication
• Serve as a liaison between Accounting, Project Management, Operations, subcontractors, vendors, and clients regarding project financial matters.
• Respond to inquiries related to billing, payments, contracts, compliance, and project accounting.
• Maintain positive working relationships with clients, subcontractors, vendors, and internal stakeholders.
• Support process improvements designed to enhance efficiency and accuracy.
• Perform other duties and special projects as assigned.

EDUCATION AND EXPERIENCE

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, Construction Management, or a related field preferred.
• Minimum of one (1) to three (3) years of accounting, project accounting, construction accounting, accounts payable, or related experience preferred.
• Experience in commercial construction, project accounting, or job-cost accounting preferred.
• Experience with owner billings, subcontract administration, change orders, and contract compliance preferred.
• Experience working with accounting software, ERP systems, and financial reporting platforms preferred.
• Equivalent combinations of education, training, certifications, and relevant experience may be considered.

REQUIREMENTS AND SKILLS

• Strong understanding of accounting principles and financial reporting practices.
• Knowledge of project accounting, construction billing, job costing, and contract administration preferred.
• Understanding of accounts payable processes and project financial controls.
• Understanding of construction contract billing requirements, retainage, lien waivers, and project cost tracking.
• Ability to review, interpret, and maintain contracts, insurance documentation, change orders, and project financial records.
• Strong analytical, organizational, and problem-solving skills.
• Excellent attention to detail and commitment to accuracy.
• Ability to manage multiple projects, priorities, and deadlines simultaneously.
• Strong verbal and written communication skills.
• Ability to work independently while collaborating effectively with project teams and accounting personnel.
• Proficiency in Microsoft Office applications, particularly Excel.
• Experience with accounting software, ERP systems, and project management platforms preferred.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive financial information.

WORK ENVIRONMENT

• Work is performed primarily in an office environment.
• Frequent use of computers, accounting software, ERP systems, and office equipment.
• Regular interaction with Project Managers, Project Executives, Superintendents, subcontractors, vendors, clients, and Finance personnel.
• Position requires managing multiple deadlines and responding to project and accounting-related priorities.
• Work involves handling confidential financial and contractual information.

PHYSICAL REQUIREMENTS

• Ability to remain seated for extended periods while working at a computer.
• Ability to communicate effectively in person, by telephone, video conference, and through written communication.
• Ability to review and analyze contracts, financial reports, invoices, billing documents, and project records.
• Ability to move throughout office workspaces and meeting areas as needed.
• Ability to occasionally lift and carry files, plans, and office materials weighing up to 25 pounds, with or without reasonable accommodation.

TRAVEL REQUIREMENTS

• Minimal local travel may be required for project meetings, training programs, or company events.
• Occasional visits to project sites or company offices may be required.
• Valid driver's license and ability to maintain an acceptable driving record may be required.

COMPETENCIES

Safety Commitment: Places safety first in every task. Follows company safety policies, OSHA requirements and site rules; recognizes and reports hazards; and uses stop-work authority when conditions are unsafe.

Accountability & Results: Takes ownership of work and outcomes, follows through on commitments and delivers dependable results. Acts like an owner by protecting company resources and focusing on what matters to the business.

Integrity & Professionalism: Acts honestly and ethically, treats others with respect, handles sensitive information with discretion, and represents Landry/French professionally on the jobsite, in the office and in the community.

Communication: Shares information clearly, accurately and on time, verbally and in writing. Listens actively, adapts the message to the audience and keeps the right people informed.

Teamwork & Collaboration: Works cooperatively with coworkers, other departments, trades and partners to achieve shared goals. Shares knowledge, supports others and addresses disagreements constructively.

Customer Focus & Relationships: Understands and responds to the needs of internal and external customers, including clients, design partners, subcontractors, vendors and coworkers. Builds trust and delivers a positive experience.

Quality & Attention to Detail: Produces accurate, thorough, high-quality work that meets plans, specifications, standards and company procedures. Checks own work and takes pride in the result.

Problem Solving & Decision Making: Identifies issues, gathers and analyzes information, evaluates options and makes sound, timely decisions or recommendations. Knows when to escalate.

Planning & Organizing: Prioritizes work, manages time and resources, and coordinates activities to meet deadlines and objectives.

Adaptability & Flexibility: Adjusts effectively to changing priorities, conditions, schedules, technology and business needs while staying productive and positive.

Initiative & Continuous Improvement: Takes action without waiting to be asked, seeks to learn and grow, and looks for better, safer and more efficient ways to work.

Job Knowledge & Technical Skills: Has and applies the knowledge, skills, tools, technology and regulatory understanding required for the position, and keeps them current. Role-specific requirements are defined in the job description’s essential functions.

DISCLAIMER: This job description is intended to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications required. Management reserves the right to modify, add, or remove duties and to assign other responsibilities as business needs dictate. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position.

The employee must be able to perform the essential functions of the position satisfactorily and safely, with or without reasonable accommodation. Nothing in this job description is intended to create a contract of employment, express or implied, or to alter the at-will employment relationship where applicable by law. The Company is an Equal Opportunity Employer and is committed to providing a workplace free from discrimination and harassment.

Employment decisions are based on business needs, job requirements, and individual qualifications without regard to any protected status under applicable federal, state, or local laws.