Purchasing Clerk

Description

Summary of Essential Duties and Responsibilities

• Procurement of the company’s supplies and services.
• Maintain compliance with all company policies and procedures.
• Maintain regular and punctual attendance within established work hours.

Essential Duties, Education and/or Work Experience Requirements

• Promptly and accurately prepare Purchase Order (PO) materials and services based on approved purchase requisitions.
• Check requisitions for proper authorization and compliance with the company’s procurement policies and procedures.
• Schedule/confirm delivery, pricing and freight charges to complete PO.
• Address and fix mismatches between PO’s, packing slips, and vendor invoices.
• Provide appropriate and timely feedback to requestors regarding order particulars, availability, delivery date, etc.
• Regularly review open orders and contact suppliers to update delivery status and inform requestors.
• Coordinate returns of discrepant materials and obtain credits for returns.
• Pursue opportunities to improve the value of purchases such as lower prices, better quality, better delivery, competitive advantage.
• Maintain appropriate levels of office supplies such as paper, printer supplies, envelopes, etc.
• Strong attention to detail, basic mathematical and numerical accuracy, clear written and verbal communication, and problem-solving abilities.

Requirements

Education and/or Work Experience Requirements

• Ability to work independently and to carry out assignments as assigned.
• Familiarity with ERP systems.
• Proficient in Microsoft Office, specifically with Outlook and Excel.
• High school diploma required Associates degree or above preferred.
• 3 to 4 years on-the-job experience.

Physical Requirements

• Ability to perform the essential job functions consistently, safely, and successfully with the ADA, FMLA and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.
• Must be able to lift up to 10 lbs.
• This is a primarily sedentary position. Must be also be able to stand and walk for brief periods of time.