HR Shared Services Advisor, FTC

Location: Mahwah, NJ, USA

LuxExperience is the leading digital, multi-brand luxury group and the online shopping destination for luxury enthusiasts worldwide. LuxExperience operates a portfolio of some of the most distinguished store brands in digital luxury and creates communities for luxury enthusiasts with unique digital and physical experiences. Mytheresa, NET-A-PORTER and MR PORTER, jointly comprising the luxury segments of LuxExperience, offer highly curated edits of the most prestigious luxury brands across the world, featuring womenswear, menswear, kidswear, fine jewelry & watches, and lifestyle products.

YOOX, which forms the off-price segment of LuxExperience, is the leading destination for multi-brand off-season online luxury shopping. The NYSE listed group operates worldwide.

Our Corporate division is now seeking a talented HR Shared Services Advisor to join the US HR Shared Services team. Some of the essentials for you to know are:

Location: Based out of Mahwah NJ with routine visits to NYC

Department Size: 2 (Approx.)

Reporting into: Head of Total Reward & HR Shared Services

Contract Type: Fixed Term Contract, 1 year

Besides a competitive salary, we can offer you

• A 401(k) plan that both you and the company contribute to
• A portal with an array of discounts on things like theme park and cinema tickets
• Our famous staff discount along with exclusive staff sales
• Medical, Dental and Vision insurance
• Commuter benefit and flexible spending
• A chance to be part of a fun and caring team that supports each other

Here is a breakdown of what you’ll be doing

Assess and respond to routine employee relations matters, evaluating individual circumstances to determine appropriate next steps and when escalation to the HR Business Partner or other appropriate function is warranted

Prepare and coordinate employment-related documentation, ensuring communications accurately reflect approved employment actions, applicable policies and individual employee circumstances

Provide guidance to employees and managers on the interpretation and application of HR policies and processes, assessing individual circumstances and determining appropriate responses or escalation through the Workday ticketing system

Support the Benefits team with maternity and paternity processes

Manage the leaver process and conduct exit interviews

Manage and maintain employee personnel records and ensure HR systems are kept accurate and up to date

Work closely with Payroll to support managers and employees with Workday-related questions and processes

Partner with HR Business Partners and Recruitment to support HR processes and employee lifecycle activities, providing guidance and coordination as needed

Manage and coordinate employee activities, including onboarding, offboarding, right-to-work checks, HR system updates, and tracking of employee status changes, leaves, fixed-term arrangements, visas and allowances.

Support and independently manage assigned HR projects and initiatives as required

Conduct regular audits of HR data and processes to identify discrepancies, compliance risks and root causes, determine or recommend appropriate corrective actions and escalate issues where necessary to ensure data integrity and compliance

Identify opportunities to improve HR processes and employee service delivery, evaluate potential solutions, and make recommendations to HR leadership regarding process improvements

Coordinate the day-to-day workload of the U.S. HR Shared Services Team to ensure service levels and customer expectations are met, support workload prioritization, provide guidance and training to team members, and identify opportunities to improve team effectiveness

Ensure that company values are reflected in all aspects of the role

The type of person we are looking for

Proven experience in HR operations, shared services or a similar HR role supporting a fast-paced organization

Experience providing HR guidance to employees and managers and applying HR policies and processes to individual circumstances

Demonstrated ability to assess sensitive employee and HR matters, exercise sound judgment, maintain confidentiality, and determine appropriate resolution, documentation and escalation

Discreet, professional and well presented, with excellent communication skills

Articulate with excellent writing skills and great attention to detail

Exceptionally well organized and efficient

Great sense of humor, empathy and work ethic

Service driven with proven ability to work to stringent deadlines

Proactive and able to demonstrate initiative and identify opportunities to continuously improve the HR service to the business

Expert knowledge of MS Office, specifically Excel, Outlook, Word and Google Workspace

Knowledge and experience with Workday preferred

LuxExperience is an equal opportunities employer, we encourage people with a diverse range of backgrounds to apply. We recognize and celebrate the benefits that diversity brings to our workplace, our business and our customers. We welcome and will consider all applications regardless of race and nationality, religion, color, sex, pregnancy or related medical conditions, parental status, sexual orientation, gender identity, gender expression, age, status as an individual with a disability, or any other legally protected characteristics.

If you require any reasonable adjustments to complete your application, please do not hesitate to advise us accordingly.

Experience Level: Entry levelWorkplace Type: Hybrid