Associate Director, HRIS & Talent Acquisition

The Associate Director, HRIS & Talent Acquisition is responsible for the integrity, security, and effective use of the University's human resources systems and for the operational performance of recruitment and hiring. Reporting to the Vice President for Human Resources, this position serves as the HR administrator for the University's HR information systems and applicant tracking system, and manages the high-volume student and employee hiring cycle from requisition through onboarding .

The Associate Director works closely with the Executive Director for Benefits & Compensation, Payroll, Finance, and Information Technology, and provides the data and reporting support those partners need to meet their compliance and operational responsibilities. The position combines hands-on systems expertise, strong analytical ability, and a service-oriented approach to hiring managers and candidates. Examples of Duties HRIS Administration & Oversight Serves as the HR administrator for the University's HRIS (Banner), and works with Information Technology, to ensure configuration, user access and reports are set up correctly, including periodic access reviews.

Recommends and implements internal controls over HR data, with the approval of the Vice President for Human Resources, including data validation, scheduled audits, and exception reporting, and works with the HR team and Payroll to correct errors at the source. Reviews HR data on a regular basis, including reconciling reports, spot-checking transactions in Banner, and researching discrepancies, and corrects errors or routes them to the responsible office for correction.

Prepares, monitors and validates employee personnel transactions, including new hires, terminations, transfers, salary changes, and employment status updates, ensuring accurate and timely information across HRIS, Payroll, and benefits administration systems. Runs standard and ad hoc reports, primarily in Argos, for HR, University leadership, and budget managers, including position control and workforce reporting, and maintains documentation of the report library.

Recognizes when new or modified reports are needed, defines the reporting requirements, and works with Information Technology, which creates the Argos reports and queries as needed, to develop and test them. Analyzes HR and workforce data to identify trends, anomalies, and issues, and presents findings and recommendations to the Vice President for Human Resources and other University leaders. Prepares, validates and submits data for various surveys including but not limited to: IPEDS Human Resources reporting and CUPA-HR survey data, ensuring these submissions are accurate, timely, and consistent with University records.

Provides data preparation, extraction, and validation to HR colleagues and other offices, including the Executive Director for Benefits & Compensation for benefits, leave accrual, and ACA reporting. Validates and supports the accuracy and integrity of employee demographic, employment, salary, and eligibility data within Banner to support benefits administration, retirement plan contributions, leave accruals, payroll processing, and regulatory reporting, in coordination with the Executive Director for Benefits & Compensation and Payroll.

Identifies opportunities to streamline and automate HR processes, and leads or supports system implementations, upgrades, integrations, and testing, including the transition of benefits administration and time and attendance to ADP, in partnership with Payroll and Information Technology. Supports ongoing Banner and ADP system integrations, including data mapping, testing, reconciliation, troubleshooting, and resolution of discrepancies between HR systems, in coordination with Payroll, Information Technology, and the responsible HR functional owners.

Acts as the HR liaison to Information Technology, Payroll, Finance, and system vendors for troubleshooting, enhancements, and release management, and submits and tests configuration change requests on behalf of HR. Documents system processes and procedures, and trains HR staff and campus users on system use. Talent Acquisition Operations Administers the University's applicant tracking system ( NeoEd ), including requisition workflows, approval routing, templates, user access, and reporting.

Handles the day-to-day recruitment and hiring processes for faculty, administrators, staff, and student employees, partnering with hiring managers, search committees, and campus offices to fill positions efficiently and in compliance with University policy. Guides hiring managers on position descriptions, interview practices, candidate evaluation, and screens or interviews candidates as needed. Creates requisitions and job postings and assists managers with moving candidates through each stage of the hiring process in the applicant tracking system.

Oversees the high-volume student employment hiring cycle, including requisition and approval processes, onboarding workflows, and coordination with the offices that support student employment. Carries out the University's sourcing and posting strategies to build qualified, diverse candidate pools, recommends improvements, and ensures postings are accurate, current, and compliant. Monitors recruitment data and reports on key measures such as time to fill, application volume, source effectiveness, and applicant flow, and recommends process improvements.

Ensures recruitment and onboarding activities meet federal, state, and local requirements, including EEO, I-9, and background check requirements. Works alongside the HR Manager and student workers on recruitment and onboarding operations, and works under the direction of the Vice President for Human Resources, with the system access needed to carry out these responsibilities. Departmental Support Cross-trains in benefits and leave administration processes and provides administrative and operational backup support to other HR functions as needed, under the direction of the designated HR supervisor .

Contributes to HR policies, procedures, and special projects as assigned by the Vice President for Human Resources. Performs other duties and special projects as assigned. Essential functions may change from time to time as the needs of the University require. Qualifications Education Bachelor's degree required, preferably in human resources, business, information systems, or a related field . Master's degree preferred.

Experience Minimum of two years of experience in human resources, preferably in HRIS administration, HR data analysis, or HR reporting. Demonstrated experience with recruitment or hiring operations, including requisition management and applicant tracking, in a high-volume environment. Experience in higher education preferred . Experience with specific HR systems is preferred, not required: Banner (Ellucian) and Argos, NeoEd or a comparable applicant tracking system, and ADP.

Competencies, Knowledge, Skills & Abilities Advanced proficiency with Excel and reporting tools; ability to run reports, analyze large data sets, and define reporting requirements for others to build. Strong analytical and problem-solving skills, with attention to detail and a commitment to data accuracy. Working knowledge of employment law and compliance requirements related to hiring and HR records. Ability to translate business needs into system requirements and explain technical issues clearly to non-technical audiences.

Excellent written and verbal communication and strong customer service skills, with the ability to build strong relationships with faculty, staff, administrators, students and other constituents . Ability to manage multiple priorities and meet deadlines in a fast-paced environment with seasonal peaks. Sound judgment and the ability to maintain strict confidentiality of sensitive personnel information. Ability to work collaboratively and to build effective relationships with partner offices and vendors.

Supplemental Information Physical Demands & Work Environment This position is primarily performed in an office environment with frequent computer use, including sitting, typing, and viewing a screen for extended periods