Operations Cooordinator-Puerto Rico

• We are looking for a reliable and detail-oriented Operations Coordinator to support day-to-day business operations on a part-time basis.
• MUST BE A PUERTO RICO resident and living in Puerto Rico.( can work remotely but oocastion meeting might be needed in PR only)
• This role requires a high level of ownership, attention to detail, and the ability to execute with minimal supervision.
• This is an mid-level role with strong growth potential. You will work closely with leadership to support operations, coordination, and execution across multiple areas of the business.

About Us

We are a fast-growing marketing and technology firm working with global enterprise clients. Our work spans marketing operations, AI-driven systems, and business growth strategy. We operate in a high-accountability, fast-paced environment where ownership and reliability matter.

Role Overview

We are hiring a Part-Time Operations & Office Coordinator to support day-to-day business operations, vendor coordination, hiring logistics, and internal organization.

This is not a passive admin role—you will be expected to track, follow up, and ensure things get done.

Key Responsibilities

Operations & Coordination

• Coordinate with vendors (CPA, legal, service providers) and ensure follow-ups are completed
• Track tasks, deadlines, and dependencies across teams
• Maintain structured records and documentation

Hiring & People Coordination

• Schedule interviews and manage candidate communications
• Track candidate pipeline and status updates
• Ensure timely follow-ups with hiring managers

Events & Execution

• Coordinate logistics for events (invites, tracking RSVPs, reminders)
• Support promotion via basic outreach (email, WhatsApp, etc.)
• Ensure smooth execution before and after events

Administrative & Reporting

• Organize files, documents, and internal systems
• Submit a weekly timesheet with task-level breakdown
• Provide status updates on completed vs pending work

🎯 What We’re Looking For

Required

• Strong attention to detail (nothing slips through)
• Reliable follow-through—you close loops, not just start tasks
• Clear written communication
• Ability to manage multiple tasks without losing structure
• Comfortable working independently and taking ownership

Preferred (Nice to Have)

Experience with Google Docs / Sheets

Prior admin, operations, or coordination experience

Familiarity with tools like ClickUp, Jotform, or similar

🎓 Education

• Bachelor’s degree preferred (Business, Communications, or related field)
• Relevant experience can substitute for formal education
• 💡 How to Succeed in This Role

You proactively follow up—no reminders needed

You bring structure where there is ambiguity

You communicate clearly and early when something is off track

You take pride in being dependable

MUST HAVE

• This role requires consistency and accountability, not just availability
• If you need constant direction, this won’t be a fit
• If you like owning outcomes and being trusted, you’ll thrive
• Bachelor’s degree preferred in Business, Communications, or a related field
• Equivalent practical experience will also be considered