Executive, Brand Photography Operations, APEC (6 Months Contract)

JOB SUMMARY

The Executive, Brand Photography Operations, will provide project coordination and operational support to the Manager, Brand Photography, for hotel photography projects across Premium, Select, and Midscale brands in APEC.

The role will support the end-to-end photography workflow, from project initiation and pre-production through image-review coordination, final documentation, and asset delivery. The Executive will help ensure that projects progress according to agreed timelines, submissions are complete and accurately recorded, and hotels and photographers receive timely process guidance.

The position will work extensively with Marriott’s photography platform and serve as a day-to-day coordination contact for hotels, Area teams, photographers, and internal stakeholders. Final creative decisions, brand approvals, photographer governance, process strategy, and escalations will remain with the Manager, Brand Photography.

This is a six-month temporary role established to provide operational capacity during a period of significant photography project activity.

SCOPE OF WORK

Overall Project Management

• Photography project coordination
• Create, maintain, and monitor photography projects on the photography platform.
• Maintain accurate project trackers, timelines, status updates, and follow-up actions.
• Coordinate with hotels and photographers on shot lists, recce submissions, styling decks, post-production files, and final deliverables.
• Follow up on overdue actions and flag timeline or submission risks to the Manager.
• Schedule preparation calls, webinars, review sessions, and office hours.
• Maintain clear records of project decisions, feedback, and approvals.
• Pre-production support
• Check photography requests, hotel information, shot lists, and project documentation for completeness.
• Support introductions and coordination between hotel teams and approved photographers.
• Confirm that relevant photography resources and preparation guidance have been shared.
• Track recce decks, styling submissions, talent information, and supporting documents.
• Consolidate submissions for Manager review and communicate approved feedback.
• Image-review workflow support
• Organize and prepare photography submissions for Manager review.
• Conduct initial checks for completeness, duplication, file naming, and clearly visible inconsistencies against approved checklists.
• Record and communicate approved comments to photographers.
• Track revised submissions and confirm that comments have been addressed.
• Reconcile approved images against the final shot list.
• Escalate creative, technical, legal, or brand-interpretation questions to the Manager.
• Final assets and compliance documentation
• Check that high-resolution images, contact sheets, usage-rights documentation, and applicable talent or model releases have been received.
• Organize final asset packages in the appropriate systems and folders.
• Prepare documentation required for LOC review and issuance by the Manager.
• Support the transfer of approved assets and documentation to relevant hotel and internal teams.
• Maintain records of legacy, rendered, limited, or temporary assets and their documented expiry information.
• AURA administration and reporting
• Monitor platform dashboards, notifications, pending submissions, and project status.
• Support hotels and photographers with routine system and process questions.
• Maintain data accuracy across project records.
• Prepare regular status reports covering open projects, delayed actions, upcoming shoots, and pending reviews.
• Identify recurring workflow issues and recommend practical process improvements.
• Support testing and documentation for approved platform enhancements.
• Vendor and administrative support
• Maintain current photographer contact and market-coverage information.
• Coordinate collection of quotations and vendor-registration documents.
• Check invoices against approved quotations, shot lists, and final delivered assets before routing them for approval.
• Maintain organized records of agreements, invoices, approvals, and project documentation.
• Provide other photography coordination support assigned by the Manager.

CANDIDATE PROFILE

Education and Experience

• Diploma or bachelor’s degree in hospitality, marketing, communications, photography, media, project management, or a related discipline preferred.
• One to three years of relevant experience in project coordination, hospitality marketing, photography production, creative operations, content management, or brand support.
• Experience working with hotels, photographers, creative agencies, or digital-asset workflows would be advantageous.
• Direct professional photography experience is not essential, but an interest in visual content and willingness to learn photography standards are important.
• Strong written and spoken English is required. Proficiency in an additional Asian language would be advantageous.

Skills and Abilities

Strong organization and project-tracking skills.

Ability to manage multiple concurrent projects and deadlines.

High attention to detail in files, documents, trackers, and asset packages.

Confidence using Microsoft Office, Excel, PowerPoint, SharePoint, and digital workflow platforms.

Ability to follow established photography and brand standards consistently.

Clear and professional communication with hotels, photographers, and internal stakeholders.

Ability to distinguish routine coordination matters from issues requiring escalation.

Basic visual awareness and interest in architectural and lifestyle photography.

Ability to work independently on defined tasks while taking direction on creative and judgment-based matters.

Comfortable operating across multiple APEC markets and stakeholder groups.

At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.