HR New Hire Coordinator

We are seeking a highly organized and detail-oriented Human Resources New Hire Coordinator to join our team. This position will be responsible for coordinating the new hire onboarding process, ensuring all required documentation is completed, and providing a positive experience for new employees as they transition into the organization.

The ideal candidate is proactive, thrives in a fast-paced environment, and has strong communication and organizational skills.

What You'll Do

• Coordinate the onboarding process for new hires, ensuring a smooth transition from offer acceptance through their first day of employment.
• Communicate with new hires regarding onboarding requirements, paperwork, deadlines, and start dates.
• Initiate, track, and follow up on background checks, drug screenings, and other pre-employment requirements.
• Ensure all new hire documentation is completed accurately and in compliance with company policies and regulatory requirements.
• Enter and maintain employee information within the Human Resources Information System (HRIS).
• Partner with Recruiting, Human Resources, IT, and hiring managers to ensure new hires are prepared for their start dates.
• Verify employment eligibility and complete Form I-9 requirements within established timelines.
• Monitor onboarding progress, identify outstanding items, and proactively resolve delays.
• Maintain accurate and organized employee records while ensuring confidentiality.
• Provide ongoing communication and support to new hires throughout the onboarding process.
• Assist with additional HR administrative responsibilities and special projects as needed.

What You'll Bring

• 1–3 years of experience in Human Resources, onboarding, recruiting coordination, or a related administrative role.
• Experience working with HRIS or Applicant Tracking Systems (ATS) preferred.
• Strong organizational skills with the ability to manage multiple new hires and competing priorities.
• Excellent written and verbal communication skills.
• High attention to detail and a commitment to accuracy.
• Ability to work independently, take initiative, and meet deadlines.
• Proficiency in Microsoft Office, including Outlook, Excel, and Word.
• Ability to handle sensitive employee information with professionalism and confidentiality.
• Experience in healthcare, home health, or hospice is a plus.

What Makes You Successful

• You're proactive and follow through without needing constant direction.
• You enjoy helping people and creating a positive new hire experience.
• You can manage multiple priorities while staying organized and meeting deadlines.
• You communicate clearly and consistently with new hires and internal teams.
• You take ownership of the onboarding process and work quickly to resolve issues.
• You thrive in a collaborative, fast-paced environment.