Payroll Specialist

Midland College| Midland, Texas

JOB SUMMARY

Reporting to the Payroll Director, the Payroll Specialist supports the accurate and timely processing of payroll operations, including on-cycle and off-cycle payrolls, payroll audits, reconciliations, reporting, and compliance activities.

ABOUT MIDLAND COLLEGE

At Midland College, we believe education transforms lives, strengthens communities, and creates opportunity for future generations. As a driving force for workforce development and economic growth in the Permian Basin, we serve dual-credit students, first-time-in-college learners, adult students, and working professionals. Through strong partnerships with K-12 schools, universities, business and industry, and community organizations, we make education accessible, prepare students for meaningful careers, and help shape the future of our region.

Midland College is a dynamic institution experiencing rapid enrollment growth and institutional growth. We are continually evaluating how we work, challenging ourselves to improve, and embracing innovation to serve our students and community better.

Three Core Values define our culture

YES – We embrace challenges with curiosity, optimism, and a solutions-oriented mindset.

STUDENTS – Student success is at the center of every decision we make.

ACT – We take ownership, move with purpose, and deliver meaningful results.

We seek individuals who are adaptable, resilient, and energized by change. Our employees ask thoughtful questions, challenge the status quo, solve problems collaboratively, and continuously look for better ways to serve students. We work hard, think strategically, and hold ourselves accountable. We also believe great teams support one another, celebrate successes, and bring positivity, perspective, and a sense of humor to the workplace.

What You Can Expect at Midland College

• A leadership team committed to action, collaboration, and continuous improvement.
• A Board of Trustees that values stewardship, innovation, and long-term vision.
• A community that believes deeply in the power of education to create opportunities.
• Meaningful work, supportive colleagues, and the opportunity to make a lasting impact, every single day.
• If you're passionate about making a difference, excited by growth and innovation, and ready to help students succeed while strengthening the Permian Basin, we invite you to join our team.

ESSENTIAL FUNCTIONS

• Assist with processing payroll accurately and on schedule, including regular earnings, overtime, stipends, salary changes, and faculty contract pay arrangements.
• Review and verify Personnel Action Forms (PAFs), new hires, terminations, and employee status changes to ensure accurate payroll processing and maintenance of employee records.
• Audit and validate timesheets and time-entry data.
• Administer payroll deductions, tax withholdings, garnishments, levies, and child support orders, ensuring compliance with federal, state, and local regulations.
• Review, reconcile, and audit payroll data, registers, and related records to ensure accuracy, compliance, and proper internal controls.
• Prepare payroll reports and respond to payroll-related inquiries from employees, management, and external auditors.
• Maintain organized and confidential payroll records and supporting documentation.
• Assist with internal and external audits and perform periodic reviews of payroll transactions and source documents.
• Assist with preparation and submission of routine reporting.
• Provide excellent customer service by addressing employee payroll questions and concerns in a timely manner.
• Perform other duties as assigned.

Required Qualifications

• Associate degree in Human Resources, Business Administration, Accounting, Finance, or a related field; and one (1) year of payroll-related experience; or
• Three (3) years of progressively responsible payroll experience in lieu of the educational requirement
• Knowledge of payroll processes, payroll taxes, and applicable wage and hour regulations.
• Ability to proficiently utilize Microsoft Office tools to create spreadsheets
• Strong attention to detail and accuracy
• Strong analytical, problem-solving, and critical-thinking skills
• Excellent organizational and time management skills
• Ability to work in an environment with frequent interruptions and a high volume of activity
• Ability to maintain confidentiality and handle sensitive information with discretion and professionalism

Preferred Qualifications

• Bachelor's degree in Human Resources, Business Administration, Accounting, Finance, or a related field
• Experience utilizing Paycom or a comparable payroll/HRIS platform
• Experience supporting payroll operations in a higher education, governmental, or public-sector environment
• Certified Payroll Professional (CPP) or related professional certification

WORK ENVIRONMENT

Typical office

Business Hours

• M-Th 8:00 a.m.- 5:00 p.m. F 8:00 a.m. – 12:00 p.m.
• summer M-Th 7:30 a.m. – 5:30 pm
• Periodic evening and weekend hours during peak periods (e.g., open enrollment, payroll)
• Occasional travel (less than 10%) for training or conferences

Physical Demands

• Must be able to lift or move up to 25 pounds
• Must be able to sit or stand for long periods of time
• Use of manual dexterity
• Repetitive use of a keyboard at a workstation
• Travel for training, meetings, and events both in and out of town may be required
• Salary Range: $50,822 annualized

BENEFITS

• Midland College faculty and staff enjoy a comprehensive choice of insurance plans* and retirement savings programs.
• medical, prescription, dental, and vision plans, FSA
• retirement savings programs
• tuition remission for employees
• generous paid time off including winter break
• To learn more go to: Midland College Benefits
• *eligibility may vary based on job classification

SECURITY SENSITIVITY

All Midland College positions are security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation.

Special Instructions to Applicants

All documents must be electronically submitted through the Midland College Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. Documents that must be submitted online: Completed online application, CV/resume, and transcripts (if applicable). Unofficial transcripts will be accepted with the application. NOTE: Official transcripts sent directly from the institution(s) attended to Midland College Human Resources are required within 30 days of hire (if applicable). If a specified closing date is not listed on the posting, there is a required minimum posting period of five business days.

EEO Statement

In its efforts to promote nondiscrimination and as required by law, Midland College does not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, military status, genetic information, or on any other basis prohibited by law. Additionally, the College does not discriminate against an employee or applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminatory employment practice.

Employment decisions will be made on the basis of each applicant’s job qualifications, experience, and abilities.