Senior Project Manager - Project Controls

Senior Project Manager - Project Controls Milestone is seeking a highly organized and detail-oriented Project Controls Business Analyst / Project Manager to support the financial, operational, and governance activities across a portfolio of Information Systems (IS) projects and programs. This role serves as a critical liaison between Project Managers, Portfolio Managers, Technology Leadership, Finance, Procurement, and external vendors to ensure accurate financial forecasting, project reporting, budget management, and portfolio governance.

The ideal candidate combines strong project controls expertise with business analysis, financial management, and PMO support capabilities. The role requires hands-on ownership of project financials, purchase order management, forecasting, vendor tracking, status reporting, and project governance activities while helping ensure alignment between project execution and broader organizational financial objectives. This is a tactical execution-focused position that works directly with project and program teams to maintain financial discipline, reporting accuracy, and operational excellence across a diverse technology portfolio.

Key Responsibilities Project Financial Management & Controls Develop and maintain project budgets, forecasts, and cost estimates for IS initiatives. Build and manage quarterly and ad hoc project financial forecasts. Monitor project expenditures and ensure spend aligns with approved budgets and forecasts. Track and manage Capital Expenditures (CapEx) and Operational Expenditures (OpEx). Maintain project balance sheets and assist with financial reconciliation activities.

Support monthly and quarterly financial close processes. Create and maintain cost tracking models and financial dashboards. Analyze project financial performance and identify budget variances, risks, and cost-saving opportunities. Prepare and present financial reports for project teams, leadership, and portfolio stakeholders. Support Long-Range Estimates (LEs) and financial planning activities. Prepare and maintain Total Cost Management (TCM) reports and related financial controls documentation.

Understand and communicate how project financials impact departmental budgets and overall P&L performance. Procurement, Vendor & Invoice Management Create, submit, and track Purchase Orders (POs) throughout the procurement lifecycle. Partner with Procurement, Accounts Payable, and vendors to ensure timely PO processing and invoice payments. Review Statements of Work (SOWs), change orders, contract amendments, and vendor funding requests.

Monitor vendor invoices for accuracy and alignment to contractual agreements. Investigate and resolve invoice discrepancies and payment issues. Conduct monthly vendor spend reviews and validate vendor cost reporting across multiple suppliers. Track committed costs versus actual expenditures and identify financial risks. Support vendor onboarding and purchasing processes using established company policies and procedures.

Project Controls & Portfolio Governance Establish and maintain project financial controls and governance processes. Monitor project performance metrics, budget adherence, resource allocations, and financial health indicators. Ensure project data, documentation, and reporting artifacts remain current and audit-ready. Maintain project repositories, PMO documentation, governance records, and portfolio data. Support project intake, funding approvals, and investment lifecycle management (ILM) activities.

Ensure compliance with enterprise project management standards, processes, and controls. PMO & Program Support Facilitate weekly and bi-weekly meetings with Project Managers, Program Managers, Portfolio Managers, and IS Leadership. Support program governance activities, reviews, and steering committee preparation. Coordinate status collection, reporting cycles, action items, decisions, and risk tracking. Review, maintain, and enhance project dashboards and portfolio reporting.

Assist in the preparation and delivery of executive-level presentations and status communications. Manage project documentation repositories, PMO vaults, and project records. Support resource planning, project prioritization, and portfolio visibility initiatives. Reporting & Analytics Prepare monthly project and portfolio dashboards highlighting budget, forecast, risks, milestones, and overall health. Create executive reporting packages and management presentations.

Develop financial analyses that support strategic decision-making. Produce recurring and ad hoc reports related to project performance, vendor performance, financial trends, and portfolio metrics. Analyze complex data sets and present findings in a clear, business-focused format. Recommend process improvements to increase reporting accuracy and operational efficiency. Stakeholder Collaboration Partner closely with IS Leaders, Finance teams, Project Managers, Portfolio Managers, Procurement, and vendor partners.

Build strong relationships with business and technical stakeholders. Facilitate discussions regarding budgets, forecasts, funding requests, prioritization, and project performance. Communicate project financial risks, assumptions, and recommendations to leadership. Required Qualifications Bachelor's degree in Business Administration, Finance, Accounting, Information Systems, Project Management, or related field, or equivalent work experience. 12+ years of experience supporting IT/IS projects in a Financial Analyst, Project Controls Analyst, Project Coordinator, Project Manager, PMO Analyst, or Business Analyst capacity.

Experience managing project budgets, forecasting, financial reporting, and procurement processes. Working knowledge of project management methodologies, including Agile and Waterfall. Strong understanding of project financial controls, budgeting, CapEx, OpEx, and cost management practices. Experience with vendor management, purchase orders, invoices, contracts, and SOW administration. Advanced Microsoft Excel skills, including pivot tables, lookups, financial modeling, and reporting automation.

Strong analytical, organizational, and problem-solving skills. Excellent communication, facilitation, and stakeholder management abilities. Ability to manage multiple projects and priorities simultaneously in a fast-paced environment. Preferred Qualifications PMP, CAPM, PMI-PBA, Agile, Scrum, or related certifications. Experience supporting enterprise technology portfolios or PMO organizations. Experience with financial planning, portfolio management, and investment governance processes.

Knowledge of IT financial management and technology investment practices. Experience working within large-scale infrastructure, digital transformation, ERP, cloud, or application development programs. Required Tools & Technologies Microsoft Excel (Advanced) Microsoft Office Suite (Word, PowerPoint, Outlook) Microsoft 365 / O365 SAP Ariba Annaplan Smartsheet Microsoft Teams Power BI (preferred) SharePoint Project and Portfolio Management (PPM) tools Required 5 days onsite Hyderabad covering US hours