Contracts Coordinator

Job Summary/Mohr Intro.

Mohr Partners, Inc. is looking for a qualified individual to join our Administration team. The ideal candidate should be prepared to work in a fast-paced collaborative environment in Corporate Real Estate. The right individual for this position will help employees and brokers through a variety of tasks related to organization, documentation and communication. You'll get hands-on exposure to commercial contracts and to how legal documents move through a real deal. Prior Real Estate experience is a plus.

Position Overview

The Contracts Coordinator provides administrative and document management support to the General Counsel and Lease Administration teams. This position is responsible for coordinating the review, execution, tracking, and organization of contracts, leases, amendments, and other legal documents, with a strong emphasis on accuracy, confidentiality, and timely follow-through.

The ideal candidate is highly organized, detail-oriented, proactive, and comfortable managing multiple priorities with minimal daily supervision. The position requires a high level of professionalism and integrity, along with the ability to communicate effectively and build positive working relationships with internal teams, brokers, clients, vendors, attorneys, and other external parties.

Essential Functions

• Coordinate and route contracts, leases, amendments, and other agreements for review, approval, and electronic signature.
• Manage DocuSign workflows, including initiating documents, monitoring signature status, following up on outstanding signatures, and maintaining accurate execution records.
• Track redlines, revisions, and multiple document versions while maintaining accurate version control.
• Make revisions to agreements under the direction of the General Counsel or Lease Administration team, following established guidelines, templates, and standard language.
• Compare document drafts to identify changes, inconsistencies, missing information, and potential discrepancies.
• Maintain accurate contract, lease, and agreement logs, including status, key dates, responsible parties, and outstanding action items.
• Monitor deadlines, renewal dates, expiration dates, notice periods, and other critical contractual and lease obligations.
• Coordinate with brokers, internal departments, clients, vendors, attorneys, and other outside parties to facilitate the timely completion and execution of documents.
• Maintain organized electronic and physical files for executed agreements and supporting documentation, ensuring documents are easily accessible and properly retained.
• Track litigation-related deadlines, filing dates, hearings, response deadlines, and other important dates on the Legal Department's litigation calendar.
• Assist the General Counsel with administrative and document-related projects, research, reporting, and special assignments as needed.
• Develop and implement a standardized electronic document management system for the Legal Department, including consistent naming conventions, folder structures, filing procedures, and document retention practices.
• Identify opportunities to improve document tracking, workflow efficiency, and administrative processes within the Legal and Lease Administration functions.
• Maintain confidentiality and exercise sound judgment when handling sensitive legal, business, and client information.
• Provide professional and responsive communication with internal and external stakeholders while representing the company with a high degree of professionalism and integrity.
• Perform other duties and special projects as assigned.

Education & Experience

• Associates’ degree or equivalent work experience
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, Teams)
• Knowledge of commercial real estate a plus
• Optional experience: Realcore, Concur, Docusign, CoStar
• Certificates and/or Licenses
• n/a

Other Skills & Abilities

• Excellent written and verbal communication skills.
• Legal, contract administration, lease administration, or commercial real estate experience is a plus.
• Strong organizational and analytical skills. Ability to provide efficient, timely, reliable, and courteous service to customers, vendors and employees. Ability to effectively present information.
• Ability to work independently and within a team to build relationships and interact effectively with business partners and clients.
• Ability to multi-task, work successfully under pressure, and effectively prioritize and manage time and workload.
• Understanding of and commitment to client services. Willingness to take on new challenges, responsibilities, and assignments. A desire to work within a diverse, collaborative, and driven professional environment.

Physical Requirements

8am-5pm in office

Involves work of a general office nature

Typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day and may involve periods of standing, such as operating at a copier/fax/scanner

Regularly required to talk, hear, and use hands and fingers to write and type

Ability to speak clearly so others can understand you

Ability to read and understand information and ideas presented orally and in writing

Ability to communicate information and ideas in writing and orally so others will understand Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays.

As an MBE with a full inclusion culture, Mohr Partners Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.