IT Admin Assistant

POSITION SUMMARY Provides strategic executive-level support to the Chief Information Officer (CIO) and IT leadership team. Oversees a wide range of administrative, financial, and operational functions on behalf of the department. Serves as a key liaison with internal and external stakeholders, coordinates departmental initiatives, and ensures smooth execution of IT operations, projects, and communications. ROLE AND RESPONSIBILITIES * Provides confidential executive-level administrative support, including managing the CIO's calendar, travel, meetings, and communications. * Serves as a primary point of contact and liaison between the CIO, IT leadership, vendors, and other departments. * Coordinates agendas, logistics, and follow-up for executive meetings, briefings, and events. * Creates and manages purchase orders, invoices, and vendor records; assists with IT budget tracking, forecasting, and reporting. * Supports project execution by tracking milestones, monitoring departmental KPIs, and preparing status updates and presentations. * Oversees vendor management, contract renewals, procurement compliance, and IT asset tracking. * Maintains departmental records, documentation, and communication channels, including onboarding and training logistics. * Coordinates internal events, team activities, and staff communications to support departmental culture and engagement. * Maintains confidentiality and safeguards sensitive information in all communications and documentation. * Performs miscellaneous job-related duties as assigned. * Maintains regular and predictable attendance.

REQUIRED SKILLS/ABILITIES * Excellent verbal and written communication skills. * Experience using Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, Teams and OneDrive * Proficiency in using SharePoint * Skilled in budget tracking, procurement systems and vendor coordination * Ability to manage multiple priorities with discretion and efficiency QUALIFICATIONS AND EDUCATION REQUIREMENTS * Bachelor's Degree; or five or more years of executive-level administrative or operational support experience and/or training; or equivalent combination of education and experience.

PHYSICAL REQUIREMENTS * Prolonged periods sitting at a desk and working on a computer. * Must be able to lift up to 10 pounds at times.