ACCOUNTS PAYABLES

The Accounts Payable is responsible for supporting the daily financial operations of Nat-Su Healthcare by ensuring accurate and timely processes of invoices, payments, account reconciliations, and final transactions. This position plays an essential role in maintaining accurate financial records, managing vendor relationships, and supporting accounting functions across multiple entities.

Job Duties and Responsibilities

• Account's Payable processing & Payment Management
• Collect, review, and process invoices from multiple sources, ensuring accuracy, completeness, and proper documentation.
• Enter and maintain invoices across multiple entities, ensuring appropriate account coding and timely processing.
• Prepare weekly accounts payable (AP) payment batches for review and approval.
• Enter and record ACH withdrawals, ensuring transactions are accurately reflected in financial records.
• Review and verify account coding for purchases and orders processed through Order.co.
• Communicate with vendors to obtain missing invoices, resolve discrepancies, and address payment-related inquiries.
• Maintain organized and accurate accounts payable files, including invoices, payment records, and supporting documentation.

Accounts Reconciliation & Financial Reporting

• Perform monthly account reconciliation to ensure accuracy and completeness of financial records.
• Prepare and enter journal entries in accordance with established accounting procedures.
• Assist with preparing annual 1099 forms, ensuring vendor information and payment records are accurate.
• Identify and research discrepancies in financial records and assist with necessary corrections.
• Support month-end and year-end closing activities by providing accurate documentation and reconciliation support.

Vendor Management & Documentation

• Establish and maintain vendor accounts, including collecting, reviewing, and recording W-9 information.
• Ensure vendor records are complete, accurate, and maintained in accordance with company procedures.
• Prepare and distribute documents for electronic signatures, ensuring timely completion and proper recordkeeping.
• Maintain professional communication with vendors and internal departments regarding invoices, documentation, and payment processing.

Payroll Related Reconciliations & Benefits Accounting

• Prepare invoices for employee 401k contributions using payroll reports and supporting documentation.
• Reconcile employee insurance charges against insurance billing statements to verify accuracy.
• Research and resolve discrepancies between payroll deductions, insurance invoices, and accounting records.
• Coordinate with Payroll and HR as needed to ensure accurate reporting and reconciliation of employee-related financial transactions.

Accounting Systems & Administrative Support

• Utilize Ramp, QuickBooks, Excel, and other financial systems to process transactions, maintain records, and support accounting operations.
• Maintain accurate financial data across multiple platforms and organizational entities.
• Assist with accounting-related administrative duties and reporting as assigned.
• Collaborate with Finance, Payroll, HR, and other departments to support efficient financial operations.
• Perform additional duties assigned to support the needs of the Accounting and Finance Department.

Education and Experience

Minimum Qualifications

• High School Diploma or equivalent.
• Previous experience in accounts payable, bookkeeping, accounting, or related reconciliation.
• Working knowledge of basic accounting principles and accounts payable procedures.
• Proficiency in Microsoft Excel and general office applications.
• Ability to remain confidential financial and employee information.

Preferred Qualifications

• Associate degree or higher in Accounting, Finance, or related field.
• Two or more years of experience in accounts payable or a related accounting function.
• Experience in QuickBooks, formulas, and creating pivot tables to summarize data.
• Experience processing accounts payable transactions for multiple entities.
• Familiarity with ACH transactions, journal entries, vendor management, and 1099 reporting.

Skills, Knowledge, and Abilities

• Strong attention to detail with a high degree of accuracy in data entry and financial recordkeeping.
• Excellent organizational and time-management skills with the ability to prioritize multiple tasks and deadlines.
• Ability to identify discrepancies, research financial transactions, and resolve issues efficiently.
• Strong mathematical, analytical, and problem-solving abilities.
• Effective written and verbal communication skills.
• Ability to work independently while collaborating with cross-functional teams.
• Strong understanding of confidentiality and professional handling of sensitive financial information.
• Ability to adapt to changing priorities in a fast-paced work environment.
• Ability to maintain a neat, professional appearance and comply with the company’s business casual dress code policy.

Work Schedule

Full-Time, On-site position

Physical Requirements

• Ability to sit for long periods.
• Ability to lift and carry moderate to heavy items.
• Ability to bend, reach, and perform repetitive tasks.
• To comply with the Rehabilitation Act of 1973’s essential physical, mental, and environmental requirements, employees must be able to successfully perform all functions of their job with minimal supervision.

Benefits

401K

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Tuition Reimbursement

Paid Time Off

Accidental Insurance

Critical Illness Insurance

14 Paid Holidays

This position is subject to Native American/Alaskan Native preference. Indian Preference applies in accordance with P.L. and other applicable laws. Applicants claiming Indian Preference must submit documentation of enrollment in a federally recognized tribe.