Sr HR Professional-Benefits & Wellness Focus

Senior HR Professional - Corporate

Admin

Irvine, CA

Full-time

WHAT WE ARE LOOKING FOR

An individual with rounded benefits experience who enjoys a collaborative team as well as individual, independent project responsibility. This position is in our Corporate office and is aligned for an individual who thrives in a fast-paced environment, comfortable with the expectation and responsibility of utilizing their judgement and discretion with respect to significant corporate decisions.

Responsibilities

Health and Welfare Benefits

• Administer US and Canadian health and welfare benefits
• Coordinate companywide open enrollment meetings. Update Benefit Advisor with new plans and rates, audit open enrollment data from Benefit Advisor transferred to payroll accurately
• Administers FSA benefits include but are not limited to open enrollment, maintenance, and Sterling platform renewal
• Serve as a liaison between employees and insurance carriers
• Handle benefits inquiries from management, employees, and brokers
• Audit, reconcile, and accurately processes benefit invoices, including on and offboarding employees for all Sterling and health and welfare benefits
• Prepare benefit portion of Exit packages and notify vendors of termination
• Maintain Benefits Advisor, ensure plans and rates are accurate, update and maintain the Resource Library, including, but not limited to the US and Canadian Holiday Schedules and benefit and wellness information
• Update Paycor notifications with US and Canadian Holidays. Create Paycor notifications related to benefits and wellness to employees as needed
• Monitor benefits eligibility and communicate enrollment opportunities to newly eligible employees, including determining and distribution compliance documents
• Escalate all ADA potential leave to the Total Rewards Manager
• Prepare the census data for the required 5500 filings on both the health and welfare benefits
• Develop and maintain Navien's Career Page benefits/wellness tab
• Perform quarterly audits of life insurance beneficiary elections and follows up with employees to ensure beneficiaries are completed and up to date
• Administers and maintains ERISA wrap plan documentation, ensuring compliance with applicable regulations
• Coordinate and monitor nondiscrimination testing for benefit plans, addressing corrective actions as needed
• Excellent decision-making skills, including experience and comfort with regularly exercising independent judgment and discretion, particularly with respect to benefit matters that can impact many employees

Wellness

Support and contribute to the planning and execution of quarterly wellness events, which may include biometrics screening, health fair, lunch-n-learns, Company Picnic and challenges. Focusing on 4 Wellness Pillars, craft a plan year calendar of events, maintain statis and analysis success of events

Maintain and update the Wellness bulletin boards in Irvine

Manage the Wellness Budget, submit receipts for reimbursement and reconcile invoice credit

Create and/or distribute health and welfare flyers or communication pieces to inform and/or educate employees about Company benefit

Retirement Administration

• Administer the 401(k) plan, track open enrollments, loans and deferrals, and upload the biweekly 401k upload file timely
• Oversee 401(k) eligibility tracking, ensures timely employee notification of enrollment eligibility, and distributes all required plan and compliance documentation
• Complete both the census and nondiscriminatory testing for 401K plan
• Administer the Canadian RRSP plan and upload on the biweekly RRSP file timely audit against ADP register
• Facilitate 401k audit, coordinating with the CPAs calendar, prepare a timeline for the project
• Distribute compliance communication to inform and/or educate employees about retirement benefits

Leave of Absence Administration

Administer and track employee leave of absence following and completing a LOA Checklist, inclusive of Request for Leave, prepare case specific LOA package. Deliver timely employee correspondence and management communication at both ends of the leave. Correspondence must be reviewed by Total Rewards Manager prior to delivery.

Utilize Paycor to track all leaves, including documents as appropriate. Promptly upload leave documents into SharePoint.

Weekly maintenance of the LOA tab on the recruitment report, providing specific information

Partner with HR Specialist on wage replacement

Partner with IT on disabling access and computer and/or equipment returns.

Accurately track owed benefit premiums and manage timely collection of premium payments, or as appropriate, with Sterling for COBRA transition. Monthly updates due to the Total Rewards Manager the first week of each month

Update recruiting spreadsheet promptly

Prompt completion of incoming disability, paid family leave or other wage correspondence

Work closely with team members on accurate benefit deductions, including 401(k) loan payments and premium payments during leave of absence

Miscellaneous

Process Assembly Culture purchases and Amazon invoices from Navi point redemption

Viewing and generating Assembly reports to analysis the utilization of the recognition stats and determine areas to increase usage

Maintain and administer the Lifestyle (LSA) Benefits Program. Work with Sterling to ensure eligible employees are registered, employees on leave are paused and reactivated upon return, and terminated employees are offboarded from the program. Review and reconcile monthly invoices

May assist HR co-workers on year-end Holiday Party, and other company events

Partner with management to communicate benefit and wellness HR policies, procedures, programs, and laws

Utilize and monitor appropriate internal controls and collaborate with Internal Controls Department to complete requests related to benefits and/or wellness

Remain abreast and apply all pertinent federal, state and local employment and benefits and wellness laws

Participate in administrative staff meetings and may attend other meetings and seminars

Maintain data and comply with statistical reports concerning personnel data using the HRIS system, prepare Ad hoc reports as requested

Backup HR Specialist as needed

Backup new hire orientation for on-site employees, swag bags, I9s and badge photos as needed

Punctual and regular attendance is an essential function of the position

Sort, date stamp, and distribute HR postal mail daily in a timely manner

Maintain departmental filing on a weekly basis

Upload all documents and projects promptly in SharePoint for team accessibility

Support Total Rewards Manager and/or Director of Human Resources as needed or requested

Perform other duties as required

Requirements

• Minimum 8+ years of multi-state HR background with a strong focus in benefits administration health, wellness, and 401k programs
• Must have strong hands-on experience managing leaves, ADA accommodation is a plus
• Solid Microsoft Word and PowerPoint skills and advanced Excel skills, along with demonstrated skills in database management and record keeping
• Prior experience with the oversight of the 401K plan and practices

Experience with Canadian benefits a plus

Excellent interpersonal skills and a desire to learn

Proactively identify process enhancements and take initiative to drive process improvements

Maintain a high level of confidentiality and be a guardian of employee data

Solid time management and organizational skills

Collaborative, reliable, detailed-oriented, and team-focused with a strong sense of ownership and accountability

BA degree in Human Resources or Business and PHR certification a plus

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities, activities may change or be assigned at any time with or without notice.

Pay Scale: $74,000 - $85,000/annually (DOE) + eligible for an annual bonus

Benefits

• PPO Medical, Dental, Ortho, Vision, Rx, LTD and Life Insurance
• Employee-only premium covered at 100%
• Voluntary Benefits: STD, Hospital, Critical Illness, Accident, Discounted Pet Insurance
• Pre-Tax Flex Spending Accounts: Health and/or Dependent Car
• 11.5 Paid Holidays per calendar year

Paid Community Involvement Volunteer Day

• 401K Plan, 100% match on employee’s contribution, up to5%
• Employee discounts on Navien products
• Discounted Tickets-hotels, amusement parks, sports events

On-site EV Chargers

Monday Lunches

Life Style Spending Account: You choose-- gas, pet care, financial advisor, gym membership

Tech Stipend

About Navien, Inc.

Since 2006, Navien, Inc. has rapidly emerged as one of the fastest-growing companies in the home comfort sector across North America. A leader in condensing technology, Navien has revolutionized the industry with its line of high-efficiency condensing tankless water heaters, combi-boilers, and wall-hung boilers. In 2024, Navien was recognized as the number one selling manufacturer of gas tankless water heaters and wall-hung boilers in North America.

Expanding its offerings, Navien now boasts a full line of HVAC products, including the innovative NPF Hydro-furnace. Additionally, Navien has ventured into the heat pump water heater market, further solidifying its commitment to sustainable and energy-efficient solutions for home comfort. The company is also making strides in the water treatment space with cutting-edge scale prevention systems and whole-house filtration solutions.

Navien’s international reputation is built on sophisticated engineering, robust design, and a steadfast commitment to quality. Backed by over 40 years of advanced technology expertise from its parent company, KD Navien, the company continues to push boundaries in product development. Navien products are available across the United States and Canada through a select network of trusted wholesale distributors.

Navien Inc. is an Equal Opportunity Employer

No Agencies Please!