AP Specialist

Job Summary

The AP Specialist is responsible for managing and executing a variety of financial and accounting tasks to support the financial operations of the organization. This role involves ensuring the accuracy of financial records, preparing financial reports, and providing support in Invoicing, budgeting and auditing processes. The ideal candidate will possess strong analytical skills, attention to detail, and a comprehensive understanding of accounting principles.

Note: The position reports to the Head of Finance or a designate and is a 3 to 6 months Contract role to cover Mat leave. Applicants must have Oracle Fusion experience.

Location: Downtown Toronto

Financial Record Keeping

• Maintain and update financial records, including general ledger, accounts payable, accounts receivable, and payroll.
• Ensure accuracy and compliance with accounting standards and company policies.
• Reconcile bank statements and financial discrepancies by collecting and analyzing account information.

Financial Reporting

Assist in preparing and analyzing financial statements, including balance sheets, income statements, and cash flow statements.

Assist in the preparation of monthly, quarterly, and annual financial reports for management and stakeholders.

Budgeting and Forecasting

Assist in the development and monitoring of budgets.

Provide support in financial forecasting and variance analysis

Auditing and Compliance

Assist with internal and external audits, ensuring compliance with regulatory requirements.

Implement and maintain internal controls to safeguard company assets and ensure financial accuracy.

Accounts Payable and Receivable

• Process invoices, payments, and expense reports.
• Monitor accounts receivable aging and follow up on outstanding payments.
• Resolve billing and payment discrepancies.

Software and Systems Management

Utilize accounting software and tools to manage financial data.

Provide recommendations for system improvements and efficiencies.

Special Projects

• Participate in special projects and initiatives as assigned by management.
• Provide financial analysis and support for business decisions.
• Bachelor’s degree in Accounting, Finance, or a related field.
• CA/CMA/CPA certification is an asset.
• 3-5 years of accounting experience, preferably in a corporate environment.
• Proficiency in accounting software (e.g., Oracle Fusion, SAP or similar ERP) and MS Office Suite, especially MS-Excel.
• Strong understanding of accounting principles and practices.
• Excellent analytical, problem-solving, and organizational skills.
• High attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Strong communication and interpersonal skills.
• Ability to handle confidential information with integrity.