Director, Payroll Services

The Director of Payroll Services oversees the daily operations of the Payroll Services Department. Responsible for payroll reporting, including taxes, journal entries, and disbursement of payroll-related deductions, as well as projects as they arise; works with AP, Accounting, HR, and other departments to maintain financial records.

Primary Duties and Responsibilities

• Lead the development and administration of programs, procedures, and guidelines to help align the department with the strategic goals of the university.
• Participate with payroll staff in developing department goals, objectives, and systems.
• Oversee and review the accuracy of all payrolls, along with tax reporting and processing, including but not limited to: 941, 943, 940, State UI, 1042, and W-2s.
• Responsible for reconciling monthly billings, liability accounts, and clearing accounts.
• Completes month-end processes and payments to vendors.
• Prepares year-end financial entries and assists with any financial reporting for the payroll process.
• Assists IT and HR with development of reports to help with analysis of data.
• Performs other job-related duties as assigned.
• Knowledge, Skills, and Abilities
• Ability to maintain knowledge of all state and federal laws related to payroll issues.
• Ability to maintain knowledge of IRS regulations.
• Ability to effectively coordinate and use complex automated payroll/personnel systems.
• Ability to evaluate FLSA requirements, rules and regulations.
• -Ability to efficiently use a personal computer and associated software (Excel, Microsoft Office, Access) and 10-key calculator.
• Ability to perform complex mathematical calculations accurately.
• Ability to communicate effectively by expressing ideas clearly and concisely.
• Ability to maintain confidentiality.
• Ability to interact in an effective and appropriate manner with diverse populations, the University community and the public.
• Ability to supervise personnel and complete all associated personnel actions in a timely and accurate manner.
• Ability to prepare and maintain accurate records and reports.

Required Minimum Qualifications

• B.S. Degree in Accounting or a related field.
• Minimum of five (5) years of previous experience in payroll administration.
• A minimum of two (2) years of supervisory experience.
• Previous experience balancing and preparing W-2’s, quarterly tax reporting, and year-end processing.
• A background and credit check will be required of the successful applicant.

Physical Requirements

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.