Location: New York, New York, United States of America
Agency
Omnicom Media
Job Function
Media
Job Subfunction
Trading and Investment
Position Summary
The Assistant Analyst, Activation Operations is responsible for tracking and processing media inventory, utilizing media systems tools. Ideal candidate must be comfortable integrating data from different sources to produce reports that will drive financial and business inputs. This position requires attention to detail, proactivity, analytical mindset, strong communication skills, alongside working well in a team environment. Candidates are expected to be curious, self-motivated, and meet deadlines in a fast-paced environment. This role supports various departments at Orion by overseeing media buys and reconciliation.
Responsibilities
- Utilize internal tools to review and send orders to vendors and support maintenance of tracking client spends.
- Input and steward media schedule data into Prisma & MBOX
- Prepare and distribute monthly capital billing reports based on Digital media buys/orders
- Perform monthly invoice matching within Prisma
- Collaborate with our Shared Services and Financial Operations teams to reconciling billing and invoice discrepancies
- Participate with Operations to streamline and automate processes across the business
- Establish a positive and professional working relationship with all Orion staff
- Assist with ad hoc operations requests
Required Skills & Experience
Exceptional organizational skills with a high attention to detail
Excellent written and verbal communication skills
Analytical Mindset
- Thrives on accomplishing tasks accurately and efficiently
- Maintain a high level of integrity and be a team player
- Ability to prioritize, shift attention when prompted, and work in a fast-paced environment
- Proficient in Microsoft Office Suite (Excel requirements: VLOOKUP, SUMIFS, PIVOTS, etc.)
Essential Functions
- Utilize Excel templates and internal databases to create Orion specific documents (flowcharts, MSAs, Insertion Orders, etc.)
- Input and steward media schedule data into MediaOcean/MBOX (Estimate Creation, p-headers, EDIs, etc.)
- Prepare and distribute monthly capital billing reports based on media buys/orders for Linear and Digital Extensions
- Perform monthly invoice matching within MediaOcean
- Collaborate with our Shared Services and Financial Operations teams to reconciling billing and invoice discrepancies
- Participate with Operations to streamline and automate processes across the business
- Establish a positive and professional working relationship with all Orion staff
- Assist with ad hoc operations requests
Skills
Exceptional organizational skills with a high attention to detail
Excellent written and verbal communication skills
Analytical Mindset
- Thrives on accomplishing tasks accurately and efficiently
- Maintain a high level of integrity and be a team player
- Ability to prioritize, shift attention when prompted, and work in a fast-paced environment
- Proficient in Microsoft Office Suite (Excel requirements: VLOOKUP, SUMIFS, PIVOTS, etc.)
Experience with MediaOcean products a plus
- Business Rationale for Assistant Analyst, Activation Operations support:
- Inability to offshore certain accounts to GCC
- USPS, JAMRS & Navy Federal Credit Union identified as government accounts. These will need to be fully uploaded and revised by our onshore team, with potential for this list to grow.
- Tight SLAs - Certain accounts (like the Entertainment category) will have extremely tight turnaround times. For an “emergency” workflow faster than GCC SLAs will need to be processed onshore.
Prisma Maintenance
Dual Cost functionality not automatically selected so each line item needs maintenance prior to checking GCC work
Comparing IO received in Sellers and modifying monthly allocations for accuracy. Due to the two CPMs both calculating the billable & payable costs off of one impression number, an exact match on the payable can cause a rounding error on the billable, taking time for onshore teams to analyze and update.
Updating any discrepancies against GCC upload
Vendor issues/correspondence
Since Orion is issuing the IOs, we are the contacts for any issues with terms, data, or campaign details. If anything was sent incorrectly, we now have to carve out extra time to provide feedback to the agency
Orion communication
Orion to reach out to agency for plans and need alignment from Client Strategy and Investment prior to any IOs being issued
Maintenance of an Orion tracker for all buys to associate the Orion IO to the AOR IO and identify participating billings
Identifying billings in Prisma and making adjustments on the DT as buys are going through reconciliation
$50,000-$50,000
To the extent permissible by local law, Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager.
Omnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice.
Link to Recruitment Privacy Notice: https://www.omc.com/privacy-notice
For US Job Seekers
It is the policy of Omnicom and any of its affiliates to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law. EOE/AA/M/D/V/F.
Job description provided by Omnicom Group.
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