Administration Project Manager - Christian Ministry

Job Overview

The Administration Project Manager (APM) reports to the Chief People Officer and supervises the Receptionist/Office Coordinator. The APM will work alongside the Director of Human Resources, the Volunteer Engagement Manager and the Information Technology Manager. The APM will have three primary areas of focus: Project Management for the Administration Department, Office Management oversight, and Internal Communications for the organization. This position may require working in a public space, with a lot of activity, and occasional errands/driving.

Essential Duties & Responsibilities

• Provide Project Management support for the Administration Department
• Run weekly Departmental meetings
• Keep Administrative Directors on track with their Projects
• Assist CPO with her C-level Projects
• Be a thought partner to the CPO with her high-level planning and strategic execution
• Maintain a high level of confidentiality
• Excellent time management skills and prioritization
• Represent Admin Team on IWS Taskforce

Office Management

Supervise Receptionist/Office Coordinator

Manage OurCalling Amazon account

Oversee weekly check deposit and monthly cash deposit

Staff Care

• Under the direction of the CPO, coordinate all-staff training events
• Coordinate staff/team celebrations (5th Thursdays, annual Staff Christmas party, Team Appreciation weeks, Monthly Birthdays/Anniversaries, etc.)
• Manage uniform and merch inventory
• Oversee OC Playbooks (ensuring quarterly/annual edits by team and department)
• OurDirectory - coordinate with Vendor for revisions and ordering

Internal Communications

Create Digital Signage slides

Assist with staff update emails

Write monthly staff newsletter

Manage [email protected] and wordpress inboxes

Bachelor's degree, or an equivalent combination of education and experience required.

Equivalent is defined as four years of directly relevant, progressively responsible experience in project coordination, operations, program or office management, or executive-level administrative support. An associate's degree, a project management certification (CAPM, PMP, Google Project Management Certificate, CSM), or relevant military service each count toward that four years.

Minimum 2 to 3 years project management experience, required

High level of discernment

Solutions-focused

• Previous experience working in a faith-based organization, preferred
• Comfortable with technologies, including Apple software (such as Pages, Numbers, and Keynote) and Google software (Sheets, Docs, etc), Notion Project Management Software, Canva
• Strong written and verbal communication skills
• A humble and approachable attitude
• Professional maturity and integrity as a trusted team member
• Ability to produce reports, assign tasks, accept instructions, and handle vendor contracts
• Strong ability to balance a variety of projects and complete a wide variety of tasks
• Ability to be flexible and take initiative in a fast paced environment
• Able to work effectively across multiple departments
• Attention to detail to ensure tasks are completed thoroughly and in a timely manner
• Comfortable working in a public environment with lots of activity
• Leadership ability to manage challenges with grace and manage direct reports

Additional Qualifications

Upholding a close and growing relationship as a disciple of Jesus Christ

Our Benefits

We offer an excellent Total Rewards benefit package that includes over 3 weeks’ Paid Time Off plus Holidays to start, as well as Health Reimbursement Benefit of up to $800 per month, Parental Leave, Life Insurance, Retirement Plan with matching, and more.