Accounting Project Accountant

Oxbow Pool and Landscape Contractors (Oxbow PLC) is a fast-growing leader in residential estate landscape and pool construction throughout the greater Bay Area. Known for quality craftsmanship, thoughtful execution, and strong client relationships, we deliver complex outdoor environments that bring design, function, and beauty together. At Oxbow PLC, you’ll join a dynamic team in a supportive, inclusive workplace where employees are empowered to grow both personally and professionally. If you are looking for a rewarding role where your contributions are valued, consider building your career with us

We are seeking a detail-oriented Project Accountant to manage billing and collections for our construction and maintenance projects. This role takes an analytical approach to protecting project profitability: preparing accurate billings, tracking job costs, identifying variances, and reporting them to Project Management.

This position is based on site at our Napa office to support direct collaboration with Project Management and the Finance team.

Core Responsibilities

Customers & Billing

• •Set up new customers and projects, and enter change orders
• •Prepare time-and-materials (T&M) and fixed-price billing, with supporting documentation, for construction and maintenance projects
• •Obtain billing approvals and resolve discrepancies with Project Management
• •Perform collections and document projections for cash flow reporting

Job Cost

• •Enter job costs in Foundation Software, including labor, overhead, subcontractors, equipment, and materials
• •Analyze project financial performance, identify variances, and resolve over/under billings
• •Prepare monthly journal entries and assist with the month-end close
• •Submit pay requests for subcontractors on pay-when-paid terms

Team

• •Collaborate with project teams to resolve accounting issues and support project delivery
• •Communicate effectively with clients, internal teams, trades, lenders, and outside accountants
• •Maintain accurate, organized files in SharePoint and in physical locations
• •Identify and report short-term cash flow needs

Qualifications & Skills

• •4+ years of experience in construction accounting
• •Strong analytical skills and keen attention to detail
• •Exceptional ability to multitask, prioritize, and complete work to a high standard
• •Excellent written and verbal communication skills, including clear, concise email and the ability to present work effectively
• •Advanced proficiency in Microsoft Word, Excel, and Outlook
• •Experience with Foundation Software or similar construction accounting systems preferred
• •Experience with Textura or other construction billing/payment platforms a plus
• •Landscape, pool, or residential construction experience a plus

Working Conditions & Physical Requirements

• •Office-based role using standard office equipment (computer, phone, printer, scanner, filing cabinets)
• •Sit at a desk and use a computer for extended periods
• •Occasionally lift and move files and office supplies up to 25 lbs.
• •Bend, kneel, and reach to access files and office storage
• •Frequent communication by phone, email, and in person

Benefits

• •401(k) with company match
• •Medical, dental, and vision insurance
• •$25,000 Life insurance AD&D provided by Oxbow
• •Voluntary Life up to $200,000 without Proof of Insurability
• •Two (2) weeks paid vacation
• •9 paid company holidays annually
• Note: This job description is not a comprehensive list of all duties, responsibilities, or activities. Duties may change at any time with or without notice. Oxbow Pool and Landscape Contractors is an equal opportunity employer.
• Equal Opportunity Employer, including disabled and veterans.