Senior Payroll Specialist

• Paradromics is seeking a hands-on Senior Payroll Specialist to oversee payroll operations and support payroll-
• related compliance activities. The successful candidate will bring strong payroll expertise, sound judgment, and
• the flexibility to thrive in a growing organization. Working closely with Finance and the People team, this
• individual will help ensure employees are paid accurately and on time while strengthening payroll controls,
• improving processes, and supporting effective management of payroll expenses and cash requirements.
• This senior individual-contributor role requires independent ownership of payroll processes and discretion in
• handling confidential employee and compensation information.

Key Responsibilities

•  Manage the full payroll cycle in Rippling HRIS for single entity, U.S. based employee team across multiple
• states.
•  Review and validate payroll inputs, including new hires, terminations, compensation changes, time records,
• bonuses, and off-cycle payments.
•  Verify benefit deductions, retirement contributions, garnishments, reimbursements, and other payroll
• adjustments.
•  Review payroll registers, investigate discrepancies, and obtain required approvals before submitting payroll.
•  Prepare payroll funding summaries and communicate upcoming cash requirements to Finance.
•  Process payroll corrections and adjustments in accordance with approval requirements and documentation
• standards.
•  Work with hourly employees and managers to resolve timekeeping issues and support timely submission
• and approval of timesheets.
•  Respond to employee payroll inquiries in a timely, accurate, and professional manner.
•  Maintain organized payroll records and a clear audit trail of payroll changes, adjustments, and approvals.
•  Partner with the People team to ensure workers’ compensation codes are recorded appropriately and to
• support annual workers’ compensation audits.
•  Maintain accurate employee payroll data in coordination with the People team, including compensation
• records, work locations, and deduction information.
•  Troubleshoot payroll issues and coordinate with Rippling support to resolve system or processing problems.
•  Develop and maintain reports that support payroll review, accounting, and management analysis.
•  Coordinate payroll tax setup and maintenance for employee work locations, including new state and local
• tax jurisdictions, as applicable.
•  Work with Rippling and relevant advisors to resolve payroll tax notices, filing discrepancies, and tax agency
• inquiries.
•  Review quarterly and annual payroll reports and reconcile them to company records.
•  Coordinate year-end payroll activities, including W-2 review, taxable benefit adjustments, and corrections.
•  Maintain documentation supporting payroll filings, deductions, adjustments, and employee changes.
•  Support payroll-related audits and reviews by preparing records and responding to information requests.
•  Identify opportunities to reduce manual work, improve data accuracy, and strengthen payroll controls.
•  Train designated backup personnel and provide guidance to colleagues responsible for payroll inputs and
• approvals.

Required Qualifications

•  At least seven years of progressively responsible payroll experience, including independent ownership of
• end-to-end U.S. payroll.
•  Experience administering payroll for employees across multiple states.
•  Strong working knowledge of payroll taxation, wage-and-hour requirements, deductions, garnishments, and
• year-end reporting.
•  Experience preparing payroll journal entries and reconciling payroll-related general ledger accounts.
•  Strong Microsoft Excel and/or Google Sheets skills, including lookup functions, pivot tables, and
• reconciliation analysis.
•  Demonstrated ability to troubleshoot payroll issues, identify root causes, and implement corrective actions.
•  Ability to manage recurring deadlines and competing priorities with minimal supervision.
•  Strong written and verbal communication skills, with a responsive and service-oriented approach to
• employee support.
•  Sound judgment and discretion when handling confidential employee and compensation information.
•  Ability to collaborate effectively across Finance and People functions in a changing, resource-conscious
• environment.

Preferred Qualifications

•  Certified Payroll Professional (CPP) designation.
•  Experience processing payroll in Rippling.
•  Bachelor’s degree in Accounting, Finance, Business Administration, or a related field, or equivalent relevant
• experience.
•  Experience in a medical device start-up or another research-intensive organization.
•  Experience with payroll system implementations, integrations, or migrations.
•  Familiarity with departmental and project-based labor allocations.
•  Experience supporting financial audits, payroll tax notice resolution, and year-end reporting.
•  Familiarity with workers’ compensation codes.
•  Experience improving payroll procedures and establishing reliable backup coverage.