Accounts Payable Specialist

JOB SUMMARY

The Accounts Payable Specialist is responsible for supporting accounting operations over multiple businesses under the company’s umbrella. The Accounts Payable Specialist will manage vendor invoices and payments, maintain accurate records, and help ensure expenses are recorded correctly and paid on time.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Always exhibits the highest standard of personal ethics and adheres to all Pella Carolina policies.
• Promote a culture of safety and accountability by adhering to established protocols, proactively identifying potential risks, and fostering a workplace environment where safety is a shared priority
• Receive, review, code, and enter vendor invoices into the appropriate company and general ledger accounts
• Match invoices to purchase orders and supporting documentation, where applicable, and obtain required approvals.
• Prepare payment runs in accordance with vendor terms, payment schedules, and company policies.
• Reconcile vendor statements and resolve discrepancies involving invoices, credits, and payments.
• Maintain accurate vendor records and collect required documentation, including Forms W-9.
• Respond to vendor and internal inquiries promptly and professionally.
• Follow established payment controls, including procedures for verifying vendor information and changes.
• Maintain organized supporting documentation and assist with year-end Form 1099 preparation.
• Maintain clear separation of transactions and records across multiple companies.
• Support month-end close by identifying outstanding invoices, completing assigned reconciliations, and providing information for expense accruals.
• Provide documentation for audits and other accounting requests.
• Identify opportunities to improve accounts payable processes and efficiency.

REQUIREMENTS

Experience independently managing full-cycle AP

• Working knowledge of basic accounting principles and accounts payable processes.
• Strong attention to detail and accuracy in data entry, coding, and reconciliations.
• Ability to manage deadlines and competing priorities across multiple businesses.
• Proficiency in Microsoft Excel and experience using accounting software.
• Strong communication, problem-solving, and follow-through skills.
• Sound judgment when handling confidential financial information.

EDUCATION AND EXPERIENCE

• High School diploma or Equivalent required.
• Bachelor’s degree in finance, accounting, or similar field preferred.
• 2+ years of accounts payable or related accounting experience.