CAR-T Data Manager

YOUR ROLE IN OUR FUTURE

Part-time, Ongoing position available - 64 hours per fortnight.

Up to $77,426.44 (HS3) - $85,597.72 (HS25) base salary per annum - Full-time equivalent pro-rated for part-time.

Flexible working from home arrangements.

Peter Mac we aim to continuously improve cancer care, research and education across all cancers and for all people affected by cancer: changing lives, breaking new ground. Everything we do is underpinned by our core values, Excellence, Compassion and Innovation. Welcoming people from a wide variety of different backgrounds and experiences is critical to fostering innovation, cultivating compassion, attracting and retaining top talent and providing the best possible cancer care for our patients.

The Car-T Service is part of the Parkville integrated Clinical Haematology Service. Our service is the largest in Victoria and second largest in Australia. We pride ourselves as world-class specialist CAR-T service that provides evidence-based approach to treatment choices, delivered by a highly effective multidisciplinary and supportive care team. The CAR-T Service is looking for an experience Data Manager to oversee the management of the CAR-T database.

Your Role

The position will report direct to the Clinical Lead, CAR-T service

Responsible for the maintenance of internal database through the utilisation of various electronic medical record systems, and by attending relevant departmental meetings

Ensuring data accuracy, completeness, and consistency, which is crucial for reliable analysis and decision-making.

Maintaining strict confidentiality of patient records and information, both verbally, in writing, and electronically

Assisting with data-related aspects of audits, research projects, and quality improvement initiatives.

Provide data management support to the team for both clinical outcome data and volume tracking, responding to data requests from health staff in a timely manner

Remuneration as per Health and Allied Services, Managers and Administrative Workers (Victorian Public Sector) (Single Interest Employers) Enterprise Agreement 2025-2027. Up to $77,426.44 (HS3) - $85,597.72 (HS25) base salary per annum. Full-time equivalent - to be prorated for Part Time, dependent on candidate experience. To be discussed with Hiring Manager.

About you

Experience in Data Management

• Familiarity with completion of web-based forms
• Competent use of RedCap and Microsoft Office programs in particular excel or similar databases
• Applicants to this role should provide a covering letter outlining relative key skills and experience to assist us with our assessment.
• For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position summary. Alternatively, please contact us using the information below for a confidential discussion.
• Hiring Manager: Prof Simon Harrison
• Email: [email protected]
• Applications Close: 11:59PM Sunday 1 November 2026.
• __________________________________________________________________________

Position Summary

The CAR-T Data Manager role will work in collaboration with the Clinical Haematology to support clinical data collection, monitoring and reporting activities.

As part of the Clinical Haematology, the CAR-T Data Manager will be responsible for collecting and entering patient-based data that will provide program partners (internal and external) with insights and documentation (as per finalised data governance and sharing guidelines) to support clinical research, service planning and contractual reporting requirements. This new position will also carry responsibility for the ongoing coordination and maintenance of clinical and operational data within existing data platforms and registries.

This position will ensure data is maximised for performance, is accurate and appropriate and meets the data integrity standards set out in the Peter Mac Data Accountability Framework.

Enterprise Agreement

Managers and Administrative Workers

Classification or Salary Range

HS3

Immunisation Risk Category

Immunisation Category C

Key Relationships

Internal

Senior Medical Staff

Nurse Practitioners & CNCs

Health Information Services

External

Precinct Partners

ANZTCT Registry

Skills

Essential

• Relevant undergraduate and postgraduate tertiary qualifications or demonstrated work experience in health information, data science or data analytics, including the appropriate credentials to access and report on clinical data
• Excellent understanding of data administration and management principles (collection, cleaning, analysis, distribution etc.)
• Familiarity with modern database and information system technologies, including REDCap secure browser-based software
• Familiarity with electronic medical records, such as EPIC, and experience working with clinical data, clinical registries and/or clinical trial databases
• Experience with documenting data flows, data definitions, and other metadata
• Expertise in using O365 applications (Word, Excel, PowerPoint, Visio)
• Meticulous attention to detail, accuracy and ability to meet deadlines
• Ability to work confidently in a multidisciplinary team and to manage competing demands
• Ability to form strong working relationships and work constructively and collaboratively with a variety of stakeholders and users to achieve a positive outcome
• Support others within the team, broader organisation and external partners in the use, analysis and communication of relevant data and data systems; assist with reports and data extraction for all stakeholders as required
• Strong presentation and communication skills

Desirable

• Knowledge of healthcare processes, hospital funding policy and costing, benchmarking and patient information management systems
• Knowledge of and commitment to quality data management principles
• Generate reports to assist in providing data related insights for the planning of major and complex projects in cellular immunotherapy and other HSTs involving internal and external stakeholders

Key Accountabilities

Demonstrated by/ Key Performance Indicators

• Data collection, management and quality

Support CAR-T data collection for the following purposes

• Utilize/design REDCap (or other)-based databases for a range of functions, including automated analysis and reporting for a range of purposes
• Collect and report data related to CAR-T patient activity,
• Reporting to all relevant internal and external stakeholders via a range of formats as required
• Maintain mandatory reporting to agreed national databases.
• Maintains up-to-date data by developing systems for following up relevant patients in a timely manner
• Identifies opportunities and gaps in relation to data
• Support data linkage with internal and external databases/registries
• Maintains integrity of information in the database by identifying missing data, taking steps to collect the data, checking the consistency and accuracy of data and making appropriate corrections

• Internal and External Stakeholder Management

Development of self and position through clearly defined tasks and plans.

Participate in regular or ad hoc meetings in various internal and partner-based data related activities and entities

Key Accountabilities (Contd..)

Key Accountabilities

Demonstrated by/ Key Performance Indicators

• Data Integrity

• Maintain integrity of the data by identifying missing elements, taking steps to collect the data, checking the consistency, completeness, and accuracy of the data and making any appropriate corrections
• Participate in Peter Mac Data Integrity Framework
• Assist with developing data reconciliation processes.
• Generate activity reports

• Professional and Personal Development

• Attend relevant educational / professional forums
• Participate in team and departmental meetings
• Actively seek out opportunities for professional development
• For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position profile. Alternatively, please contact us for a confidential discussion.
• Peter Mac is a child safe organisation and has a commitment to child safety and wellbeing.

WHY WORK FOR PETER MAC

• Peter Mac offer a range of benefits which support our people both personally and professionally.
• Our staff benefits include award winning facilities, professional development and events, a health and wellbeing program, flexible work practices and policies and financial benefits such as salary packaging.
• We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with a disability.