Payroll Specialist

About Humboldt Park Health

As a community-based hospital, Humboldt Park Health reinvests in the community through programs that serve the poor and uninsured, manage chronic conditions such as diabetes, provide health education, and promote initiatives and outreach for older adults. We work hard every day to be a place of healing, caring, and connection for the patients and families in the community we call home.

Since its founding in 1894, Humboldt Park Health has been deeply committed to serving the Humboldt Park community. Humboldt Park Health is a 200-bed acute care facility providing patient-centered healthcare services focused on quality and compassionate care, ranging from everyday healthcare needs to treatment for the most critical conditions.

Join a Team That Cares for You, Too

Caring for others starts with supporting the people who make it possible. We are committed to supporting our employees with meaningful benefits, retirement planning support, and opportunities for continued growth and development. Whether you are seeking a full-time, part-time, or Registry position, you will be part of a compassionate, team-oriented environment dedicated to caring for both our patients and our staff.

Benefits

• Benefits eligibility and offerings vary based on employment status and applicable plan requirements. Eligible employees may have access to:
• Medical, dental, and vision coverage
• Employer-paid life and AD&D insurance
• Flexible Spending Account (FSA) options
• 403(b) retirement plan with employer match, subject to eligibility requirements
• Paid Time Off (PTO), which may increase with years of service
• Employee discount at the Humboldt Park Health Wellness Center

Education reimbursement, subject to eligibility requirements

Employee wellness programs

Additional voluntary benefits

Opportunities for additional shifts, where applicable

Benefits, eligibility, and employer contributions are subject to the applicable plan documents, employment status, and organizational policies.

Position Summary

The Payroll Specialist is responsible for the managing and coordination of payroll processing operations Ensures accurate calculation of wages and processing of tax withholdings and company deductions

Responsibilities

Oversees the day-to-day operations of the Payroll Department. Runs the processing of multiple payrolls. Monitors compliance with approved policies and procedures.

Implements processes that ensure all legally required federal, state and local taxes, Social Security contributions, and other deductions are withheld from individual paychecks.

Implements improvement to processes, procedures, and workflow to create efficiencies. Contributes to the development of organization-wide payroll related policies and procedures.

Ensures accurate accounting and reporting on all payroll related feeds to finance. Performs and oversees accurate, correct, and timely payroll reconciliations and audits, and troubleshoots any issues that arise.

Responsible for collecting, reviewing and analyzing payroll information to effectively administer involuntary deductions from pay, such as garnishments, child support, state and federal tax levies and the like.

Recommends and implements operational procedures and processes in support of Fiscal Services operations; monitors compliance with approved policies, procedures, and processes. Ensures internal controls are in place and compliance is adhered to.

In collaboration with management, IT, and systems support staff, develops, tests, and implements new and/or updated system processes and improvements as assigned.

Coordinates day-to-day activities and communication between Payroll Department and other internal departments in accordance with set priorities.

Provides information on systems and processes, and guidance on issues as appropriate. Escalates high level issues and all service issues to Fiscal Services leadership

Communicates technical and confidential information to all levels of employees and outside agencies as appropriate. Provides immediate response to requests for clarification and interpretation of data.

Reconciles and completes quarterly and annual federal and state tax reporting, including Forms W-2 and correction reports as required. Stays current, complies with and provides interpretations on various rules, regulations, laws, contracts and policies. May work with government agencies, benefit providers, auditors and/or other college staff to resolve problems and provide requested information.

Complies with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.

Maintains employee confidence and protects payroll operations by keeping information confidential.

Qualifications

High School/GED Diploma is required. College degree preferred.

Minimum of 5 years of experience