PMO Project Coordinator

POSITION SUMMARY

• The PMO Project Coordinator supports the day-to-day operation of a structured Project Management Office
• (PMO) within an automotive manufacturing environment. The role coordinates project governance, reporting,
• stakeholder communication, risk and open-point management, and development-to-production handover
• activities. Working closely with the Senior Project Manager / PMO Lead, project owners, development teams and
• production stakeholders, the coordinator ensures project information is complete, transparent, current and actively
• followed through closure.
• Work model: Hybrid, approximately 70% on-site and 30% remote. The position is expected to maintain a strong
• on-site presence to support project teams, facilitate cross-functional alignment and ensure timely follow-up of
• project topics. The role supports multiple projects and interfaces, including projects transitioning from
• development organizations into production.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The essential functions include, but are not limited to the following:

• Operate and maintain the PMO processes, tools, templates and governance routines established by the

Senior Project Manager / PMO Lead.

• Coordinate development-to-production handover activities and verify that required project information,

responsibilities, risks, open topics, deliverables and readiness criteria are identified and transparent before

handover.

• Create and maintain stakeholder registers for assigned projects, including stakeholder roles, communication

needs, decision interfaces and escalation paths.

• Create, maintain and actively follow project risk and issue registers. Ensure risks include clear ownership,

mitigation actions, target dates and escalation when required.

• Create and maintain Lists of Open Points (LOPs), action registers and decision logs. Proactively follow up with

action owners, challenge overdue items and escalate critical or unresolved topics.

• Coordinate the project communication management process, including recurring meeting structures, agendas,

minutes, action tracking, information distribution and documented follow-up between development and

production teams.

• Prepare and maintain operational and management-level project reporting, including project status,

milestones, risks, open points, handover readiness, critical deviations and decision requirements.

• Consolidate project information from cross-functional stakeholders and verify data quality, completeness and

consistency before reporting or escalation.

• Track project milestones, dependencies, due dates and handover deliverables. Identify schedule deviations or

missing inputs early and coordinate corrective follow-up with responsible stakeholders.

• Maintain organized project documentation and PMO records to support traceability, transparency, lessons

learned and repeatable project governance across the project portfolio.

• Support continuous improvement of PMO processes, templates, reporting methods and handover standards

based on project feedback, lessons learned and recurring execution gaps.

MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)

• Bachelor's degree in engineering, business, project management or a related field; equivalent relevant

professional experience may be considered.

• At least 3 years of experience in project coordination, PMO support, project management, industrialization,

manufacturing project support or a closely related role.

• Demonstrated experience maintaining project trackers, action lists, risk registers, stakeholder information,

meeting documentation and status reporting.

• Strong organizational skills with the ability to manage multiple projects, priorities, deadlines and stakeholders

simultaneously while maintaining accurate documentation.

• Strong working knowledge of Microsoft Excel and PowerPoint, with the ability to consolidate project data and

create clear operational and management-level reports.

• Ability to communicate clearly and professionally in English with cross-functional and international

stakeholders at both operational and management levels.

• Ability to work proactively and independently, follow up persistently with action owners, identify missing

information and escalate risks or delays in a timely manner.

• Ability to work in a hybrid model with approximately 70% on-site presence and adapt to changing project

• priorities in a manufacturing environment.
• Preferred experience: automotive manufacturing, new product launch, industrialization, project handover,
• production readiness, supplier/OEM project environments, or implementation of PMO governance
• processes.

KEY COMPETENCIES

• Proactive follow-up, ownership and accountability.
• Structured thinking, attention to detail and documentation discipline.
• Clear communication, stakeholder coordination and timely escalation.
• Ability to create transparency, prioritize critical topics and maintain momentum across multiple projects.

NOTE

• This job description does not state or imply that these are the only duties to be performed. Employees may be
• required to follow other job-related instructions from authorized supervisors. Additional duties must remain within
• the approved scope and the employee's training, qualifications and authorization.
• All qualified applicants will receive consideration for employment without regard to age, race, creed, color,
• religion, sex, gender, sexual orientation, gender identity, national origin, veteran status or disability.