Office Coordinator

Responsibilities

The Related Companies is seeking a polished, proactive coordinator to act as the operational center of the Office of the CIO, combining executive support, CIO communications, document development, and program coordination. This role is based onsite at 30 Hudson Yards. This role offers a front-row view of how Related plans and delivers technology, including its AI strategy and adoption among other transformational programs. You will work directly with the CIO and IT leadership on the highest priority enterprise initiatives.

Responsibilities include, but are not limited to

Executive Support

• Pro-actively managing the CIO's calendar, meetings, travel, anticipating conflicts, and adapting quickly to last-minute change
• Coordinating partner, vendor, and stakeholder events and meetings
• CIO Communications and Documents
• Drafting and editing internal announcements, status updates, talking points, and stakeholder messages on behalf of the CIO for the IT department
• Preparing presentations and reports, such as briefing packs, executive summaries, and leadership readouts

Program Coordination

• Tracking milestones, deliverables, and risks across CIO specific initiatives; driving follow-ups and documenting status, escalating blockers and risks (RAID)
• Coordinating leadership meeting cadences, including agendas, materials, minutes, and action tracking
• Supporting special projects as assigned

Compensation

The anticipated pay range for this role is between: $36.06 - $40.87/hr.

Required

• 3+ years of experience in executive support, project or program coordination, or internal communications
• Experience and discretion handling highly confidential data and information
• High level of professionalism and maturity, a brand communicator and representative
• Excellent verbal and written communication skills, with demonstrated ability to draft polished executive-level content
• Strong multi-tasking, time management, and organizational skills

Team player with a collaborative approach

Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint

Comfortable operating in a fast-paced environment

Preferred

• Bachelor's degree or equivalent experience including military service
• Experience with project tracking tools (e.g., Smartsheet, Jira)
• Hands-on experience using AI tools (e.g., Microsoft Copilot, Claude, ChatGPT) to draft, summarize, research, and streamline work, with sound judgment on accuracy, confidentiality, and appropriate use
• Curiosity and comfort with adopting new technology

Overview

Formed in 1972, Related is one of the most prominent privately-owned real estate firms in the United States. Headquartered in New York City, the company has offices and major developments across the world. Related owns and manages a premier portfolio of assets valued at over $120 billion, including the 28-acre Hudson Yards neighborhood on Manhattan’s West Side.

Related believes in investing in its talent and cultivates a positive, team-oriented environment where every voice is valued. Employees are encouraged to boldly take on new challenges, transcend the status quo, and demonstrate strong entrepreneurial spirit. In its relentless commitment to excellence, Related works to foster an innovative approach in its team members so that they can positively impact the communities in which they conduct business. Learn more about Related at www.related.com.