S-2026-032-1 Payroll Supervisor / Accountant III

Mingo County Schools Job Description Position: Payroll Supervisor Immediate Supervisor: Chief School Business Official FLSA Status: Non- Exempt Employment Term : 261 days annually Salary: Pursuant to WV Code §l 8A-4-8A, in accordance with Mingo County Schools Salary Schedule, Pay Grade G, commensurate with experience and education level. Evaluation: Performance in this position will be evaluated annually by the immediate supervisor and in accordance with WV State Code §18A-2-12, WV State Board Policy 5314 and Mingo County Service Personnel Evaluation.

Job Summary: Primary responsibility is to perform a variety of complex tasks related to payroll processing. Performance Responsibilities: Process payroll for all schools and other assigned locations Process payroll for substitute professionals and substitute service employees Review eSchool for "absent without pay" "jury duty" " non work paid" days Process stipends, afterschool tutoring, contracted services, extra duty assignments, increased certifications, professional substitute adjustments, regular service adjustments, regular professional adjustments, supplemental payroll, temporary part-time workers, department heads, mentors, sick leave bonus etc… Review payroll proforma for accuracy Review board agenda and minutes and update employee assignment accordingly Set up new professional substitutes and new service substitutes Adjust contracts to reflect inactive employees etc.… Adjust and complete necessary documents for retiring employees throughout the year for assigned locations as well as all employees retiring at the end of the year Notify benefits department of retirees Maintain payroll deductions and other employee benefits Assist school secretaries with eSchool as well as other payroll related matters Update address and phone numbers on employees as well as notify proper co-workers of changes Construct professional memos / emails to personnel Complete various verifications from outside organizations Assist with year-end procedures Effectively utilize district technologies appropriate to the position and assume responsibility for attending district training needed to successfully perform designated responsibilities as directed by supervisors Complies with State Law as well as State and County policies, regulations and procedures File and maintain clerical records and report pertinent information to account and bookkeeping or technical operations Offer assistance and instruction and / or training when requested Act as Notary Maintain regular attendance Cross train on other job assignments and assist others in the Finance Department as needed Perform other duties and responsibilities as assigned by the immediate supervisor and / or Treasurer / CSBO Qualifications: Criminal background check conducted pursuant to WV Code §18-5-15c and/or §18A-3-10, as appropriate "Payroll Supervisor" means a person employed in the county board office who has primary responsibility for the payroll function and who either has completed twelve college hours of accounting from an accredited institution of higher education or has at least eight years of experience performing progressively difficult accounting tasks.

Responsibilities of this class title may include supervision of other personnel. (Pursuant to WV Code §18A-4-8) Take and Pass Competency Test PHYSICAL DEMANDS: The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk, hear, walk, stoop, reach, lift, pull, and push. The employee is required to use technology such as computers and multi-media equipment. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work setting is indoors. The noise level in the work environment is quiet to moderate (20-60 dB). The information contained in the job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned by the Treasurer/Superintendent or his/her designee. **Applicants who have unsatisfactory evaluations, have been dismissed or had their contracts non-renewed for cause by another school district will not be considered eligible for consideration NOTICE OF NON-DISCRIMINATION The Board does not discriminate on the basis of sex (including sexual orientation or gender identity), in its education programs or activities, and is required by Title IX of the Education Amendments Act of 1972, and its implementing regulations, not to discriminate in such a manner.

The requirement not to discriminate in its education program or activity extends to admission and employment. The Board is committed to maintaining an education and work environment that is free from discrimination based on sex, including sexual harassment (See Mingo County Board policy 2266). Furthermore, the Board does not discriminate on the basis of race, religion, color, national origin, ethnicity, ancestry, sex (including gender status, change of sex, or gender identity), pregnancy, age, blindness, disability, veteran status, military status, genetic information, socioeconomic status, physical appearance, sexual orientation, mental/physical/developmental/sensory disability or any other characteristic protected by law (collectively, "Protected Classes"), or any other legally protected category in its programs and activities including employment practices (See West Virginia State Board of Education policy 4373).

Please report any concerns to the Title IX Coordinators: Rocky Hall or Leah Wireman, Mingo County Schools 110 Cinderella Road Williamson, WV 25661 Phone: 304-235-3333 Email: Rocky [email protected] or Leah Wireman:[email protected] (The coordinators also serve as Compliance Officers for non-sexual harassment, 504/ADA). If you have web accessibility issues, please contact: Virginia Lee Taylor-Mounts @ [email protected] or 304-235-3333.