Finance Assistant/Bookkeeper  (12-18 month position with potential for long term)

Finance Assistant/Bookkeeper (12-18 month position with potential for long term) Position Overview Bayfield Public Schools is seeking a detail-oriented, organized, and experienced Finance Assistant/Bookkeeper to join our Business Office team. The successful candidate will help ensure the efficient and accurate financial operations of the District by supporting proper accounting practices, assisting with compliance, and providing excellent service to staff, students, and stakeholders.

This is an exciting opportunity to work in an inclusive and supportive school environment that offers remote work options, opportunities for professional growth, and a mission-driven workplace culture. Reports to: Finance Manager Essential Functions Assist with Accounts Payable and Accounts Receivable processing, ensuring accuracy, timeliness, and compliance with established procedures. Conduct system and process audits to identify opportunities for improved efficiency and effectiveness.

Develop, document, and implement financial procedures and systems that streamline operations and support departmental and district-wide needs. Ensure compliance with DPI-mandated accounting procedures and coding requirements. Maintain accurate and confidential vendor and employee financial and payroll records. Assist with bank statement reconciliations and support effective internal financial controls. Prepare financial documentation and provide support during annual audits.

Coordinate payroll and benefits processing in compliance with state and federal regulations. Maintain payroll records and prepare journal entries for payroll taxes, net payroll, and deductions. File quarterly and annual payroll reports in accordance with state and federal requirements. Administer employee benefits and respond to staff inquiries related to finance, payroll, and benefits. Collaborate on Medicaid Cost Reporting (MAC and SBS).

Prepare and submit monthly food service claims and reports. Provide timely, courteous, and professional customer service to district staff, students, and community members. Additional Duties Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the finance department. Note : The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Knowledge, Skills & Abilities Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) Ability to operate spreadsheet, word processing, and presentation software Strong organizational, interpersonal, and communication skills (verbal and written) Ability to develop effective relationships with staff, parents, and the broader school community Able to comprehend and follow oral and written instructions to complete complex tasks Ability to read, interpret, and create financial documents and reports, including those required by the State of Wisconsin Strong problem-solving skills in both standardized and non-standard situations Capable of managing multiple projects and deadlines Works well independently and collaboratively as part of a team Maintains strict confidentiality and demonstrates high ethical standards Minimum Qualifications: Bachelor degree in accounting finance or related field preferred Minimum of five years of combined experience in a related field Working knowledge of computers and computer software, Microsoft Office, Skyward, payroll systems Familiarity with Wisconsin Uniform Financial Accounting Requirements (WUFAR) and current financial software programs preferred Knowledge of principles of accounting and auditing with preference given to candidates with experience in public accounting setting Knowledge of budgets and the budget process Ability to work independently as well as with a team Equipment Uses standard office equipment such as personal computers, printer, copy and fax machines, calculator, and telephone Travel Requirements Travel to school and district buildings and professional meetings as required Physical and Mental Demands, Work Hazards: Works in standard office and school building environments Work Environment The work environment characteristics described here are representative of those and employee encounters while performing the essential functions of this job.

The work environment: Is indoors Is in a temperature-controlled area Is where frequent interruptions and distractions occur Is where moderate levels of noise are likely to occur Is where possible exposure to human blood and bodily fluids may occur FLSA Status: Exempt Full Time - 12 month position Work Schedule & Compensation FTE: 1.0 Compensation: $59,000-$69,000 based on education and experience Work Hours: To be scheduled in collaboration with the Finance Manager, occasional remote work possible.

Benefits: Health/Dental/Vision Insurance, Retirement, Long Term disability, Paid PTO, Vacation and emergency leave Thank you for your interest in employment with the School District of Bayfield! The School District of Bayfield does not discriminate in employment decisions based on age, race, creed, religion, color, disability, handicap, marital status, sex, sexual orientation, national origin, citizenship status, ancestry, arrest record, conviction record, or membership in the National Guard or military forces of the United States, or other protected group status.

The information contained in this job description is not an exhaustive list of the duties performed for this position. This job description is intended to comply with the American with Disabilities Act; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.