Fleet Maintenance Administrator

SMS Equipment is seeking a Fleet Maintenance Administrator. This role plays a key role in supporting the organization’s Operations fleet by ensuring accurate reporting, compliance monitoring, and data-driven insights. This role is responsible for auditing, analyzing, and maintaining fleet-related data, coordinating compliance reviews with branch operations, and supporting continuous improvement across fleet maintenance programs.

Work Location: Acheson, AB

Salary: $54,000 - $57,000 annually.

Work Arrangement: Hybrid – providing the flexibility to work remotely up to 2 days per week.

Schedule: Monday to Friday.

What You'll Do

• Audit, analyze, and report on fleet maintenance performance and compliance data on a daily, weekly, and monthly basis, using Power BI, Excel, and third-party fleet systems
• Following the above, coordinate and facilitate monthly fleet review meetings with branch Operations teams
• During the above monthly meeting, report on compliance related to:
• Trip inspection reporting
• Commercial Vehicle Inspection Program (CVIP) scheduling and records
• Crane inspection records
• Preventative maintenance (PM) programs
• Service truck maintenance performance
• Tire changeovers (seasonal)
• Wheel stud compliance
• Work orders and fleet card usage
• Following the monthly meeting, track, document, and escalate non-compliance trends to support corrective action
• Support GPS and telematics issue resolution in collaboration with Operations and vendors
• Maintain accurate fleet inspection and maintenance records
• Provide backup coverage for Corporate Reception as required.
• Other duties as required.

What You Bring

The ideal candidate will have a high school diploma and/or secondary education in Administration, Business Analysis or a related field.

Additional requirements include

2–3 years of relevant administrative or analytical experience

General knowledge of commercial fleet programs and maintenance processes

Strong proficiency in Microsoft Excel (intermediate or higher), as well as Outlook, Teams

Working knowledge of Power BI, SharePoint, PowerPoint, Word, Visio is an asset

Excellent attention to detail and strong analytical skills

Ability to manage multiple priorities and work independently in a busy environment

Strong interpersonal and customer service skills, with the confidence to lead meetings with diverse stakeholder groups

Proactive, self-motivated, and comfortable taking initiative.

This position is classified as an Individual Contributorrole in SMS Equipment’s competency framework, requiring demonstration of core competencies(customer focus, collaboration, and technical/functional expertise).

At SMS Equipment, safety is one of our core values and we care for each other, without exception. Our successful candidate is intrinsically motivated and committed to making safe choices when completing all tasks.

This posting is for an existing vacancy within SMS Equipment. Applications will be accepted until a suitable candidate is hired.

We thank all applicants for their interest. Only those selected to proceed to the next stage of the recruitment process will be contacted.

At SMS Equipment, the right partnership makes everything possible. We’re committed to building a diverse and inclusive team and encourage applications from all qualified individuals. Join us and bring your expertise to an organization that values safety, authenticity, innovation, performance, and respect.

SMS Equipment offers rewarding careers in the heavy equipment industry across Canada. As the largest Komatsu dealer in North America, SMS Equipment gives you the opportunity to represent world-class quality in our product offerings and customer service.