Human Resources Coordinator

The Human Resources Coordinator provides administrative support to the Human Resources department by maintaining employee records, coordinating onboarding activities, administering HRIS transactions, tracking compliance requirements, supporting benefits administration, and assisting with the day-to-day operations of Human Resources. This position serves as a key administrative resource for employees and managers, ensuring accurate recordkeeping, timely communication, and compliance with organizational policies and procedures.

Essential Duties and Responsibilities

• Maintain accurate and confidential employee personnel files, records, and HRIS data.
• Process employee status changes, personnel actions, and HR-related documentation.
• Assist with new hire onboarding activities, including orientation scheduling, paperwork processing, and system setup.
• Support employee offboarding by preparing exit documentation and processing terminations.
• Respond to routine employee inquiries regarding HR policies, procedures, benefits, and employment documentation.
• Prepare reports, spreadsheets, and correspondence to support HR operations and compliance requirements.
• Maintain confidentiality of employee records and sensitive information.
• Provide administrative support for HR projects, audits, and departmental initiatives.
• Coordinate and schedule new hire orientation and required employee training programs.
• Maintain the organization training calendar and communicate training schedules to employees and supervisors.
• Assign, monitor, and track required training through the UKG HRIS.
• Maintain training records, attendance logs, certifications, licenses, and continuing education documentation.
• Monitor completion of mandatory training requirements and provide compliance reports to managers and leadership.
• Process training registrations, educational reimbursement requests, and related documentation.
• Maintain organized training files and records in accordance with agency policies and regulatory requirements.
• Serve as a point of contact for employee questions regarding training requirements, deadlines, and documentation.
• Assist with benefit enrollment, qualifying life event changes, and annual open enrollment activities.
• Process benefit enrollments, terminations, and updates within HRIS and vendor systems.
• Coordinate with Human Resources Generalist on maintaining accurate and confidential employee records, files, and HRIS.
• Support employee offboarding by preparing exit documentation and processing terminations.
• Performs other duties as assigned.

Specific Knowledge, Skills, Abilities

• Knowledge of human resources practices.
• Comfortable working with diverse populations.
• Excellent computer skills in Word, Excel, databases, etc.
• Ability to be self-motivated.
• Excellent organizational and attention to detail skills.
• Excellent interpersonal skills with the ability to manage sensitive situations with tact, professionalism, and diplomacy.
• Excellent verbal and written communication skills.
• Strict adherence to and respect for confidentiality.
• Ability to take initiative.
• Commitment to the Mission, Vision and Values of SVDP.
• Reporting to this position:None

Requirements

Education, Qualifications, Certifications, Trainings, Licenses

• Associate’s degree in Human Resources, Business Administration, or related field.
• 2+ years of HR or administrative experience required.
• Experience working in the non-profit sector is a plus.
• Knowledge of basic employment laws and HR best practices.
• Strong organizational skills with attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office Suite and HRIS systems (UKG/Kronos a plus).
• Successfully pass required pre-employment background and drug screening.
• Valid Driver’s License and own auto insurance.

Physical Demands/Effort/Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully

perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with

disabilities to perform the essential functions of the job.

While performing the duties of this job, the employee may be required to operate a motor vehicle, talk and hear. The

employee is regularly required to stand, walk, sit, use hands and fingers, and reach with hands and arms. Must be

able to lift up to 15 pounds.

The requirements listed are representative of minimum levels of knowledge, skills, and/or abilities. This position description is not meant to imply that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and duties requested by the supervisor. This job description is not a contract for employment. It does not alter or affect the “at-will” doctrine adhered to by SVDP.

Summary

Why Work With Us?

At SVDP, we believe in more than just a job! We offer our team a sense of purpose and pride in serving others. As part of our mission-driven team, eligible employees enjoy a comprehensive benefits package designed to support your well-being and growth.

Benefits Include

Available Immediately Upon Hire

• Paid holidays
• Free meals provided daily in our Open Hand Kitchen
• Free on-site parking
• Employee Assistance Program (EAP) – free counseling services
• Thrift store employee discount
• Eligibility for Public Service Loan Forgiveness (PSLF) program
• Mileage reimbursement (if applicable)
• Phone reimbursement (if applicable)
• Available After 30 Days of Employment (Following the First of the Month):

Employer-paid Short-Term Disability Insurance

Employer-paid Long-Term Disability Insurance

Employer-paid Life Insurance

Health Insurance

Dental Insurance

Vision Insurance

Voluntary Accident

Critical Illness & Cancer

Additional Voluntary Life

Flexible Spending Accounts (FSA)

Health Savings Account (HSA) – SVDP matches $ for $ up to $500/single ($20.83 per pay) and $1000/Family ($41.66 per pay)

Available After 90 Days of Employment (Following the First of the Month - if working 30+ hours):

401(k) Retirement Plan

SVDP matches up to 3% after one year of service (hours must be met)

Paid Time Off (PTO)

Begins accruing on your first day and is available after 90 days

Opportunity to discuss flexible schedule

Available After 6 Months of Employment

Access to Advanced Education and Training

Clinical supervision support for employees in the Social Work/Human Services field pursuing higher credentialing

Eligibility to apply for internal job opportunities

SVDP is an equal opportunity employer committed to fostering an inclusive and diverse workplace. We provide equal employment opportunities to all employees and applicants and prohibit discrimination and harassment of any kind based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Employment decisions are made based on qualifications, merit, and organizational needs. As part of our commitment to equal opportunity and affirmative action, we actively encourage applications from women, minorities, individuals with disabilities, and veterans. If you require an accommodation during the application or hiring process, please contact Human Resources at [email protected].