Procurement Coordinator

The Procurement Coordinator manages and coordinates the College’s competitive solicitation process, including the development, issuance, evaluation, negotiation, and award of formal procurements. The position ensures solicitations are conducted timely, fairly, and in compliance with applicable South Carolina procurement laws, regulations, and College policies while supporting departments in obtaining goods and services necessary to meet institutional needs.

Executes the procurement functions to include the processing of purchase requisitions, purchase orders, conducting pre-bid conferences, site visits, awarding of contracts, monitoring of contracts for compliance, and handling vendor concerns for the college. Conducts pre- and post-contract negotiations and works with legal counsel when necessary. Conducts and documents market research regarding contractual change order requests and provides factual advice on change-order details.

Executes the Notice to Cure process as needed. Makes decisions in the absence of the Procurement Director in compliance with SC laws. Assists college personnel, SBTCE procurement staff, and State MMO as needed in the preparation and execution of competitive sealed bid packages (RFP’s, RFQ’s) that exceed the college’s procurement authority. Submits Delegation requests to MMO in SCEIS/SCPro. Electronically manages storage of all procurement performed by MMO on SCC’s behalf.

Creates and keeps up-to-date logs of MMO placed contracts and submits change order requests as applicable. Updates contracts internally upon approved changes. Prepares and executes competitive bid packages that are within the college’s procurement authority. Prepares and successfully solicits competitive solicitations assigned by the Procurement Director. Audits procurement files with a state-provided checklist for document accuracy upon completion of the solicitation process and stores in the electronic database.

Collects and stores annual COI forms from all contracted vendors during their contract terms. Develops, executes, and monitors procurement project management report(s). Prepares required monthly and quarterly purchase order reports. Manages quarterly reports assigned, as well as state reporting such as Sole sources, Emergencies, and Minority Business Participation. Creates and maintains a log of all procurement contracts and their end dates.

Runs and updates the new KPI reports quarterly. Serves as a major resource in the State procurement audit to ensure the college is following the State procurement guidelines and within the college’s procurement certification requirements. Conducts training for procurement matters across the college departmental areas to include State procurement guidelines and college policies and procedures. Provides training and guidance to college procurement power users who make entries into the college ERP system.

Conducts one-on-one requisition training for all employees as needed. Assists the Procurement Director with the development of new training materials and programs. Schedules and co-hosts large-scale training events biannually with the Director. Updates training materials as applicable. Attends State and System procurement peer group training, initiates, and incorporates learned principles and practices into daily operations.

Attends certification courses offered statewide and nationally to obtain professional Procurement certification. Incorporates and implements suggested training items into the SCC procurement day-to-day processes, and educates staff on items presented in these training courses as needed. Makes purchases using the Procurement Department P-Card as needed. Facilitates, trains, and manages various purchasing programs across all campuses, ensuring purchases comply with applicable College and state procurement requirements.

Serves as a secondary administrator for the P-Card program and assists with monthly audits, reconciliations, and allocations. Provides secondary administrative support for electronic purchasing accounts and platforms. Examples of Duties A bachelor's degree and experience in procurement and contracts. Qualifications Two years of experience in South Carolina state procurement, including experience independently managing formal competitive solicitations from development through award.

Knowledge of state procurement laws, regulations, policies, and procedures and the ability to develop solicitation documents, coordinate evaluations, communicate with vendors, and maintain compliant procurement records. Supplemental Information Evening/weekend hours and travel to other campuses may occasionally be required for scheduled events. Spartanburg Community College is an affirmative action and equal opportunity employer for all qualified persons regardless of race, color, sex, including the basis of pregnancy, childbirth, or related medical conditions, national origin, age, religion, or disability.