Grant and Contract Coordinator Lead | Financial Services Division | Tumwater

Persons requiring reasonable accommodation in the application process or requiring information in an alternative format may contact the recruitment team at [email protected] . Those with a hearing impairment in need of accommodation are encouraged to contact the Washington Relay Service at 1-800-676-3777 or www.washingtonrelay.com . Position and Salary The Attorney General’s Office is recruiting for a permanent full time Grant & Contract Coordinator Lead in the Insert Division.

This position is located in Tumwater, Washington, and is not union-represented. Note: There is the possibility of an in-training from the Grant & Contract Coordinator level. Grant & Contract Coordinator Lead Salary Range (51): $56,952 - $76,608 (annually) Grant & Contract Coordinator Salary Range (47): $51,600 - $69,348 (annually) The base pay offered will take into account internal equity and may vary depending on the preferred candidate’s job-related knowledge, skills, and experience.

Excellent benefits Washington State offers one of the most competitive benefits packages in the nation, including Medical/Dental/Vision for employees & dependent(s); Vacation, Sick, and Other Leave; 11 Paid Holidays per year; Public Employees Retirement System (PERS) plans; and Life Insurance. Beyond these traditional benefits, we offer Dependent Care Assistance, Flexible Spending Accounts, Public Service Loan Forgiveness, Tuition Waiver, Deferred Compensation, Employee Recognition Leave, and more.

With the goal of employee health and wellness, we also offer: Flexible schedules and part-time/hybrid telework options; A Wellness Program, an Infants in the Workplace Program, and the Employee Assistance Program, which provides counseling, webinar, and other cost-free support resources; Numerous employee-driven affinity groups to foster community and connection, including Bereavement, Elder Care, Parenting, POC, LGBTQ+, Veterans and more.

The AGO is a place to belong and make a difference! About the Financial Services Division The Financial Services Division (FIS) provides accountability for the AGO’s financial, budgetary and accounting practices. The division ensures financial records are complete, accurate and accessible to oversight agencies for state and federal compliance. FIS is responsible for agency budget development and monitoring, accounting, payroll, contracts, grants, and purchasing functions.

FIS contains three main units: Accounting; Contracts and Grants; Budget. The Accounting Services Unit is responsible for all accounting, purchasing, payroll, travel, legal services billing and timekeeping functions. Related responsibilities include: depositing and distributing divisional settlements and recoveries; purchasing goods and equipment for the Office; paying Office invoices; processing payroll; reconciling timekeeping and producing the monthly legal services bill; negotiating our federal indirect rate; preparing the agency statewide cost allocation plan; and preparing the comprehensive annual financial report.

The Contracts and Grants Unit is responsible for the centralized management and oversight of all AGO procurements, contracts, and grants. This includes a variety of activities such as posting all competitive solicitations, managing the entire lifecycle of a contract (creation, execution, renewal and closeout); negotiating contractual terms and conditions; ensuring compliance of all grants and contracts; applying for new grant opportunities; monitoring grantees; reporting; training to AGO staff and grantees; and creating policies, procedures and forms.

This unit is also responsible for the AGO’s Special Assistant Attorney General program: contracts with outside law firms to assist client agencies when there is a need for specialized expertise or when a conflict arises. The Budget Unit is responsible for all agency budget functions which includes requesting funding from the Governor’s Office of Financial Management and the Legislature; setting the billing rates for the Office; monitoring expenditures, monitoring fund cash balances; forecasting fund balances and revenue; projecting Office and Division expenditures and staffing usage and needs; reviewing legislative bills and assessing and articulating the impacts to the Office.

Duties and Essential Functions of a Grant & Contract Coordinator Lead This exciting position is part of a team responsible for effective grant administration and management at the AGO. The Grant and Contract Coordinator Lead serves as an agency resource and interacts with AGO staff, other agencies, and vendors as it provides office-wide grant management while developing, monitoring, and implementing financial reporting, ensuring accountability, monitoring results, systems and controls.

Attention to detail is a must as you review, update, and edit documents for accuracy. This position looks for and recommends opportunities related to grants to advance programs and serve state. Some of the things you will get to be involved in include: Grant Management: Research and identify grant funding needs, opportunities and sources. Gather information related to the program area and assist with development of goals and objectives, evaluation standards, timetables, and other components.

Coordinate grant proposals and applications; prepare proposals and applications, and evaluate the proposals and applications of others, including assessment of applications for conformance with regulations and federal and state laws. Submit grant materials, ensuring compliance with award request. Provide oversight, analysis and monitoring of grant activities. Monitor the use of grant monies to ensure adherence to the terms and conditions of the grant and compliance with state and federal rules, noting special billing requirements, special budget/expenditure tracking, and ensuring contracts comply with standard accounting procedures.

Review and approve expenditures for payment. Monitor and assess ongoing programs for conformance to reporting requirements, general budget and timetable guidelines and program effectiveness. Ensure compliance with state and federal regulations, including cost principles, uniform chart of accounts, super circular, auditing standards (OMB Circulars), sub-recipient monitoring, Federal Funding Accountability and Transparency Act, etc.

Coordinate and monitor grant agreements with state agencies and sub-recipients. Monitor progress reports, spending by category and deliverables to ensure grant expectations are on target; communicate concerns to realign as necessary. Customer service: Serve as point of contact for internal and external contacts providing relevant and accurate information in a timely, professional, and accurate manner in accordance with established procedures and policies.

Prepare routine related correspondence. Participate as part of teams to enhance effectiveness of internal systems and tools. This recruitment announcement may be used to fill multiple open positions for the same classification, in addition to the position(s) listed in this announcement. Required Qualifications To qualify at the Grant & Contract Coordinator level: A Bachelor's Degree in business administration or allied field Plus Two years of experience in grant or contract administration or equivalent experience.

Two years of additional applicable experience may be substituted for educational requirements. To qualify at the Grant & Contract Coordinator Lead level: A Bachelor’s Degree in Business Administration or allied field Plus One year of experience in grant or contract administration or equivalent experience. Two years of additional applicable experience may be substituted for educational requirements. Preferred Qualifications Experience with grant management.

Knowledge of grant research and application processes. Experience with conducting training sessions. Expert level knowledge of Excel. About the Washington State Office of the Attorney General The Attorney General’s Office (AGO) touches the lives of every resident in this state. We serve more than 230 state agencies, boards, commissions, colleges and universities, as well as the Legislature and the Governor. The Office is comprised of nearly 700 attorneys and 800 professional staff, all working together to deliver the highest quality professional legal services to Washington state officials, agencies, and entities.

This includes: Economic justice and consumer protections (safeguarding consumers, protecting youth, seniors, and other vulnerable populations) Social justice and civil rights (addressing discrimination, environmental protection, and veteran and military resources) Criminal justice and public safety (investigative and prosecutorial support, financial crimes) And much more ! Our agency also has national reach, representing the State of Washington before the Supreme Court, the Court of Appeals and trial courts in all cases that involve the state’s interest.

If you want to make a difference, we may be the perfect fit for you! Learn more about the AGO here . Commitment to Diversity Diversity is critical to the success of the mission of the AGO. This means recognizing, respecting, and appreciating all cultures and backgrounds-- and fostering the inclusion of differences between people. Appreciating, valuing and implementing principles of diversity permits AGO employees to achieve their fullest potential in an inclusive, respectful environment.

One recent measure of the AGO's commitment to diversity can be found in its nomination for Rainbow Alliance and Inclusion Network's "Outstanding Agency Award" in 2019. Our commitment to employee wellness is reflected in earning the 2024 Zo8 Washington Wellness Award. Application Instructions In addition to completing the online application, applicants must attach the following documents to their profile in order to be considered for this position: A letter of interest, describing your specific qualifications for the position; A current resume detailing experience and education.

Read the Following Information Completely: Carefully review your application for accuracy, spelling and grammar before submitting. You may not reapply to this posting for 30 days. The initial screening of applications will be solely based on the contents and completeness of the “work experience” and “education” sections of your application in www.careers.wa.gov , completeness of the application material submitted, and responses to the supplemental questionnaire.

A resume will not substitute for completing the “work experience” section of the application. All information may be verified and documentation may be required. The Washington State Office of the Attorney General does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov. Equal Employment Opportunity and Accommodations Requests Honoring diversity, equity and inclusion means that as an agency, and as individuals, we are committed to ensuring that all employees and volunteers enjoy a respectful, safe and supportive working environment.

Only by fostering the inclusion of people from all backgrounds, cultures and attributes, can AGO employees and volunteers achieve their fullest potential and best advance the goals and mission of the AGO. The AGO is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation/gender identity, age, disability, honorably discharged veteran or military status, retaliation or the use of a trained dog guide or service animal by a person with a disability.

Persons requiring reasonable accommodation in the application process or requiring information in an alternative format may contact the recruitment team at [email protected] . Those with a hearing impairment in need of accommodation are encouraged to contact the Washington Relay Service at 1-800-676-3777 or www.washingtonrelay.com . For questions regarding this recruitment or assistance with the application process, please contact the recruitment team at [email protected] .

If you are having technical difficulties creating, accessing or completing your application, please call NEOGOV toll-free at (855) 524-5627 or [email protected] .