Accounts Payable & Disbursement Lead

Location: Uxbridge

Sterling Lexicon is a leading provider of global mobility services. We manage all facets of our clients' mobility programs, while focusing on providing flexible solutions for corporate and U.S. government organizations worldwide.

Main Functions: To ensure that all supplier invoices (including Disbursements) received are correctly recorded & coded, and that payments are made in a timely manner. To ensure that all Disbursements are are correctly recharged to Customers in a timely manner. The role manages a team as well as being hands-on in delivery.

RESPONSIBILITIES

• Directly manage all aspects of the AP/Disbursement team.
• Provide team leadership and sets/maintains standards within the team.
• Assist in the development & training of colleagues.
• Work effectively within the wider organisation
• Produce regular aged invoice/creditor reports for Finance Manager.
• Ensures information is up to date to facilitate cash forecasting.
• Provide input into KPI’s on volumes and values processed.
• Both conduct directly (for ‘own accounts’) and ensure the team conducts:

• Maintenance of supplier accounts to keep ‘current’.
• Recording supplier invoices/credit notes in a timely and accurate fashion.
• Allocation of payments on a timely and accurate basis.
• Liaison with suppliers and resolve issues in a professional and timely manner.
• Reconciliation of AP Ledger to supplier statements undertaking corrective action as necessary.

• Report on supplier account reconciliations.
• Prepare and action a regular payment run in accordance with company payment policy.
• Ensuring customer bills are accurate and issued in a timely manner.
• Ensuring bills are raised at contractually agreed values and in accordance with agreed schedules/timeframes.
• Approve customer bills.
• Ensuring billing service level requirements are achieved and funds appropriately tracked.
• Work closely with each department head to ensure that all billing is managed promptly and smoothly.
• Escalate any billing issues e.g. missing PO numbers, data integrity to the relevant managers and put processes in place to ensure that those issues are fixed promptly.
• Produce estimate for billing on a regular basis to help with business planning.
• Flag any negative billing or consistent low margin jobs
• Supporting queries from wider Finance team over the month end.
• Assisting with audit (internal / external)
• Taking the lead on process improvement projects and new system implementations.
• Production of Disbursement Reconciliations
• Provide specific and ad-hoc reporting.

Miscellaneous

• Use company assets with appropriate diligence and care.
• Any other duties that may reasonably be asked of you.
• All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity,
• national origin, disability, or status as a protected veteran.
• Use your current and previous experience to find new opportunities on the road to success. At Sterling Lexicon, we’re committed to helping our employees flourish and reach new heights.