Events Specialist

Key Responsibilities

Event Planning & Management

• Plan and execute virtual, hybrid, and in-person events including galas, conferences,
• donor receptions, webinars, community events, and fundraising initiatives.
• Develop event timelines, budgets, project plans, and operational checklists.
• Coordinate event logistics including venues, audiovisual services, catering,
• transportation, accommodations, and registration systems.
• Ensure all event activities are delivered on schedule and within budget.
• Manage event risk assessment and contingency planning.

Fundraising & Sponsorship Support

• Collaborate with the fundraising team to support event-based fundraising goals.
• Coordinate sponsorship fulfillment and ensure sponsor benefits are delivered.
• Assist in developing sponsorship packages and event proposals.
• Track event revenue, expenses, registrations, and fundraising performance.
• Support donor cultivation and stewardship activities during events.

Vendor & Stakeholder Management

• Source, negotiate, and manage relationships with vendors and service providers.
• Serve as the primary point of contact for event partners, speakers, sponsors, and
• volunteers.
• Coordinate contracts, invoices, and event-related documentation.
• Ensure high-quality service delivery from all vendors and partners.

Communications & Marketing

• Work closely with the marketing team to promote events through email, social media,
• websites, and other channels.
• Assist in developing event materials including invitations, presentations, signage,
• sponsorship packages, and attendee communications.
• Coordinate speaker communications and event messaging.
• Support post-event communications, thank-you campaigns, and impact reporting.

Registration & Attendee Experience

• Manage event registration systems and attendee communications.
• Coordinate attendee support before, during, and after events.
• Develop strategies to enhance attendee engagement and satisfaction.
• Ensure a seamless event experience for donors, sponsors, volunteers, speakers, and

Required

• Bachelor's degree or equivalent experience.
• 3–5 years of experience in event planning, nonprofit events, fundraising events, or
• project management.
• Proven experience managing multiple events simultaneously.
• Strong organizational and project management skills.
• Excellent written, verbal, and interpersonal communication skills.
• Experience managing event budgets and vendor relationships.
• Experience with virtual event platforms and registration systems.
• Ability to work independently in a remote environment.
• Ability to travel across USA

Preferred

• Experience planning fundraising events for nonprofit organizations.
• Experience working with sponsors, donors, and volunteers.
• Familiarity with Salesforce and Asana
• Experience coordinating conferences and large-scale events.
• Knowledge of humanitarian, healthcare, or international development organizations.

Benefits

• Fully remote work environment
• Opportunity to travel for key organizational events
• Opportunity to make a direct humanitarian impact in Sudan
• Collaborative mission-driven team culture

Organization Background

• The Sudanese American Physicians Association (SAPA) is a nonprofit, professional, and
• humanitarian organization established in January 2019. SAPA is registered in the State of Texas
• as a 501(c)(3) organization and operates with a U.S.-based headquarters.
• SAPA has grown into the leading Sudanese medical humanitarian organization, supporting
• hospitals, health facilities, and emergency medical services in conflict-affected and displacement
• settings across Sudan and neighboring countries. Its work spans emergency response, health
• system strengthening, advocacy, and institutional partnerships with multilateral and international
• donors.
• Applications are reviewed on a rolling basis until the position is filled.
• SAPA is an equal-opportunity employer and welcomes applicants of all backgrounds.