Location: Texarkana, TX
Job Title
Agency
Texas A&M University - Texarkana
Department
Human Resources
Proposed Minimum Salary
Commensurate
Job Location
Texarkana, Texas
Job Type
Staff
The Payroll & Leave Administrator, under general supervision primarily performs payroll and leave administration for the University.
Salary information: The expected salary for this position is $50,000.00 -$55,000.00 annually.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Acts as the primary liaison between Texas A&M University-Texarkana and Texas A&M University (TAMU) for the shared services agreement to perform certain payroll and tax compliance operations.
- Prompts HR Contacts to review and approve bi-weekly and monthly departmental payroll reports and ensures biweekly paid staff and managers meet time entry/approval deadlines.
- Runs and analyzes payroll and related leave reports to ensure prompt and accurate biweekly/monthly payroll and implements appropriate payroll corrections.
- Enters Payroll Cost Transfers (PCTs) as appropriate and works closely with the accounting department to reconcile payroll accounts and assists departments in reconciling payroll discrepancies.
- Responsible for all payroll/leave related reporting, including, but not limited to Teacher Retirement System (TRS) monthly reporting and annual required emergency leave reports.
- Comply with tax compliance processes regarding the hiring of foreign nationals.
- Initiates and administers compensation changes, including EIBs and payroll deduction processes.
- Ensures Border City Exemption provisions, if applicable, are set up accurately and may troubleshoot issues with TAMU tax compliance in accordance with the shared services agreement.
- Coordinates student FICA exemption process and administers corrections as appropriate.
- Aids and trains HR Contacts and managers regarding time entries and approvals, payroll schedules, reports, and inputs.
- Administers Family Medical Leave Act (FMLA), Americans with Disabilities Act (ADA), Sick Leave Pool/Donation, Family Leave Pool, Leaves of Absence, etc.
- Responsible for processing, printing, and distributing manual/paper checks as required and promoting direct deposit through individual training sessions and written communications.
- Maintains payroll forms and leave webpages, including updating pay schedules and related forms.
- Provides guidance and effectively communicates payroll and leave programs, practices, and policies to employees.
- Performs and/or oversees employment verifications and related processes.
- This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.
KNOWLEDGE, SKILLS & ABILITIES
Minimum Qualifications
Bachelor’s degree in applicable field or equivalent combination of education and experience
Two years of related experience
Preferred Qualifications
- Bachelor’s and/or Master’s degree in a related discipline
- Specialized human resources training and/or certification
- Two (2) or more years’ experience in payroll administration
- Experience with automated Payroll/Leave/Human Capital Management systems
- Advanced Excel and/or forms development experience
- Workday experience
- Knowledge of State of Texas payroll, leave and/or classification and compensation administration
- Knowledge of Family and Medical Leave Act (FMLA), Fair Labor Standards Act (FLSA) and Americans with Disabilities Act (ADA).
Other Requirements
- Proactive approach to problem-solving and service delivery
- Ability to multitask and work cooperatively with others
- Excellent communication, analytical, interpersonal, and organizational skills
- Knowledge of word processing and spreadsheet applications
- Knowledge of HR concepts, principles, and practices
- Ability to occasionally travel and work beyond normal business hours
- Ability to maintain confidentiality
SUPERVISION OF PERSONNEL
- This position may supervise employees.
- OPEN UNTIL FILLED.
- To apply: Upload your cover letter, CV/resume, transcripts, and 3 professional reference's contact information with one reference being a supervisor/manager in the questionnaire section of your application.
- Please remember once you submit your application you will not be able to “revise” or upload any documents. If you have any questions about uploading or a revision to your application, you may contact [email protected].
BENEFITS (rules, policies, eligibility applies)
From our generous benefits package and professional development opportunities to our retirement programs and our commitment to service excellence, A&M-Texarkana is an engaging and rewarding place to work.
Insurance
Medical
$0 - $30 per month for Employee Only coverage after university contribution ($920 value)
Dental & Vision
Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account
Tuition Benefits
- Public Service Loan Forgiveness Program
- 75% waiver of tuition and fees for full-time employees, their spouses and children
Time Off
- 8+ hours of vacation paid time off every month
- 8 hours of sick leave paid time off every month
- 8 hours of paid time off for birthday leave
- 12-15 paid holidays each year
Retirement
- Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)
- Voluntary Tax Deferred Account/Deferred Compensation Plan
Professional Development via LinkedIn Learning
Employee Assistance Program
On Campus Wellness Opportunities
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
Job description provided by Texas A&M University System.
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