Records Management Analyst

The Records Management Analyst is responsible for the technical planning, development, and implementation of record management programs. The incumbent will assist in developing and implementing agency records management policies and procedures, plan and implement records retention programs, and provide training and technical assistance. This position will proactively work with the Records Management team, Business Administration staff, and agency employees.

WHAT YOU WILL DO

Records Management

•Analyzes and evaluates current records management policies, procedures and processes, and develops and implements recommendations for improvements.

•Assists with designing records keeping systems such as electronic repositories (SharePoint, Filenet etc.), taxonomies, classification schemes, and controlled vocabularies to aid users in meeting requirements for access, retention, disposition, and protection of information

•Assists in evaluating the applicability of new records management program methodologies, systems, equipment, software and other technology.

•Develops, prepares, and delivers oral and written reports and presentations regarding Records Management plans, operations, activities, achievements, and related issues.

•Provides documentation of all records processes and programs.

Records Retention

• •Plans, develops, implements, and maintains agency records retention programs.
• •Coordinates the preparation of records inventories with all TRS departments.
• •Analyzes records inventory results.
• •Develops and communicates records retention schedules.
• •Researches and recommends alternative media or practices for maintaining records based on access requirements, volume and retention periods.
• •Monitors records retention activities and recommends corrective actions or changes to conform to agency policies, state and federal regulations, and modern records management practices.
• •Coordinates with the State Library on the submission of reports regarding records retention management; and the transfer of applicable records.
• Training and Technical Assistance
• •Trains and advises agency managers and staff on records management policies, procedures, processes, technology, issues, trends and developments.
• •Conducts new employee orientation sessions regarding SharePoint, records management and records retention.
• •Provides primary support for department intranet website.
• •Assists in review of records-related risk management evaluations.
• Performs related work as assigned.